Administrative Assistant

The Administrative Assistant - Shipping is responsible for providing comprehensive administrative support to ensure efficient operation of the office. This role involves handling a variety of tasks, including managing communications, scheduling, and coordinating office activities, to support the team and contribute to the Putnam's Plant success. What you'll be doing:

Communication:

Handle incoming and outgoing communications, including phone calls, emails, and mail, ensuring timely and accurate responses.

Inventory Control:

Assist in keeping accurate inventory through owning the cycle count process, production entry, and sub inventory transfers in Oracle.

Documentation:

Prepare and edit documents, reports, and presentations, ensuring accuracy and professionalism.

Data Entry:

Enter and update data in various systems and databases, maintaining accurate records.

Event Coordination:

Assist in planning and organizing company events, meetings, and conferences.

Customer Service:

Provide excellent customer service to internal and external stakeholders, addressing inquiries and resolving issues promptly.

Filing and Record Keeping:

Maintain electronic and physical filing systems, ensuring documents are easily accessible and securely stored.

Support Tasks:

Perform general administrative tasks such as photocopying, scanning, and faxing documents.

Special Projects:

Assist with special projects and tasks as assigned by management. This position is on site at our Putnam, CT location. We'd love to hear from you if:

Education:

High school diploma or equivalent; additional qualifications in office administration are a plus.

Experience:

Minimum of 2 years of experience in an administrative or office support role.

Technical Skills:

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with office equipment.

Organizational Skills:

Strong organizational and multitasking abilities, with attention to detail and accuracy.

Communication Skills:

Excellent verbal and written communication skills, with a professional and courteous demeanor.

Time Management:

Ability to prioritize tasks and manage time effectively to meet deadlines.

Problem-Solving:

Strong problem-solving skills and the ability to work independently and as part of a team.

Customer Service:

Demonstrated ability to provide high-quality customer service and handle inquiries professionally.

Adaptability:

Flexibility to adapt to changing priorities and handle multiple tasks simultaneously.

Confidentiality:

Ability to handle sensitive information with discretion and maintain confidentiality.