Secretary 2

Introduction \r\n\r\n\r\n\r\n\r\nAre you�looking for a new opportunity where you can truly make an impact?�If so, we invite you to read more�about this opportunity to�become�a full-time�Secretary 2!\r\n\r\n\r\n\r\n\r\n\r\n\r\nAt the�State of Connecticut,�Department of Labor (DOL)•� we�are currently recruiting qualified applicants to join our team to fill�one full-time 1st shift job opportunity�as a�Secretary 2�is�located in our Legal Division unit, Wethersfield, CT.�The Legal Division is responsible for providing legal guidance on all laws under the jurisdiction of the DOL to the executive administration and giving support and assistance to agency staff involved in the unemployment adjudicative process.\r\n\r\n\r\n\r\n

What We Can Offer You:

\r\n\r\n\r\n Visit our�new�State Employee Benefits Overview�page!\r\n The opportunity to work for a Forbes top company: 'Forbes'�State of Connecticut Ranked One of the Best Employers of 2023•State of CT Receives National Recognition for Offering Job Growth, Competitive Benefits, and Flexible Schedule\r\n Professional growth and development opportunities\r\n A healthy�work/life balance�to all employees\r\n \r\n \r\n Position Highlights�\r\n \r\n \r\n

Hybrid:

Potential for telework\r\n

Full Time:

40 hours per week\r\n

Schedule:

Monday•

Friday\r\n First Shift:

8:00 A.M. to 4:30 P.M.\r\n

Location:

200 Folly Brook Boulevard, Wethersfield, CT\r\n \r\n \r\n \r\n \r\n \r\n \r\n Your role as a�Secretary 2\r\n In this role you would be entrusted to independently perform a full range of secretarial functions to support the Legal Division, a multi-person office that includes the agency Legal Director. To accomplish this, we will have you:\r\n \r\n \r\n Design, organize, and maintain office files and filing systems\r\n Interact with visitors and provide information to callers both inside and outside the agency\r\n Arrange and coordinate meetings\r\n Draft, prepare, format, and/or distribute correspondences\r\n Assist staff with administrative tasks, including faxing, copying, scanning, sending and receiving mail\r\n Compile information from a variety of sources (e.g., prepare statistical reports, charts, graphs)\r\n Write minutes and/or take notes of meetings\r\n Make travel arrangements\r\n Prepare expense reports (e.g., orders, requisitions, invoices)\r\n Order office supplies and maintain inventory\r\n Support the overall office operations\r\n \r\n \r\n \r\n \r\n \r\n

About Us:

\r\n \r\n \r\n The Department of Labor (DOL) is committed to protecting and promoting the interests of Connecticut workers. In order to accomplish this in an ever-changing environment, we assist workers and employers to become competitive in the global economy.� We take a comprehensive approach to meeting the needs of workers and employers, and the other agencies that serve them.� We ensure the supply of high-quality integrated services that serve the needs of our customers.��\r\n \r\n \r\n \r\n \r\n \r\n We encourage you to continue your career with us and the rest of the DOL�team!\r\n \r\n \r\n \r\n \r\n \r\n \r\n \r\n Selection Plan In order to be considered for this job opening, you must be a current State of CT�employee, who has worked for the state for at least six (6) months of full-time service or full-time equivalent service, absent any applicable collective bargaining language, and meet the Minimum Qualifications as listed on the job opening.� You must�specify your qualifications on your application.\r\n\r\nFor Assistance in

Applying:

\r\n\r\n\r\nPlease�read�or�watch�our�Applicant Tips on How to Apply!\r\n\r\n\r\n\r\n\r\n

Application Process:

\r\n\r\n\r\nThis position will be filled in accordance with contractual language, reemployment, SEBAC, transfer, promotion and merit employment rules.�\r\n\r\n\r\nIn order to comply with Public Act 21-69, the State of Connecticut is no longer asking for resumes during the initial application process.\r\n\r\n\r\nIn order to be considered for this job opening, you must meet the minimum qualifications as listed on the job opening. You must specify your qualifications on your application. The minimum experience and training requirements must be met by the close date, unless otherwise specified.\r\n\r\n\r\nThe immediate vacancy is listed above, however, applications to this recruitment may be used for future vacancies in this job class.\r\n\r\n\r\nAll application materials must be received by the recruiting agency by the time specified on the job opening for the position for which you are applying. Late applications may not be submitted and will not be considered. Exceptions are rare and limited to documented events that incapacitate a candidate during the entire duration of the job posting time period. It is the candidate's obligation and responsibility to request an exception and provide a legally recognized justification to accommodate such exception. Requests should be made to�

DAS.SHRM

@ct.gov.\r\n\r\n\r\nPlease ensure that your application is complete. You will be unable to make revisions once you officially submit your application to the state of Connecticut.\r\n\r\n\r\n

Selection Process:

\r\n\r\n\r\nThis posting may require completion of additional referral questions (RQs) which will be sent to you via email after the closing date. The email notification will include an expiration date by which you must submit (Finish) your responses. Please regularly check your email for notifications. Please check your SPAM and/or Junk folders, as emails could end up there in error.\r\n\r\n\r\nDuring the recruitment process, applicants may be required to submit additional documentation supporting their qualification(s) for this position. These documents may include performance reviews, supervisory references, college transcripts, licensure, etc. at the discretion of the agency.\r\n\r\n\r\n\r\nFor current state employees, salary calculations are not necessarily comparable from one of the three branches of state government (i.e., Executive, Legislative, Judicial) to the other.\r\nRead through this helpful link to�prepare for your interview.\r\n\r\n

Contact Information:

\r\n\r\n\r\nDue to the large volume of applications received, we are unable to provide confirmation of receipt or status during the recruitment process.�\r\n\r\n\r\nShould you have any questions pertaining to this recruitment, please contact Ethan Ives at�Ethan.

Ives@ct.gov.\r\n

PURPOSE OF JOB CLASS

(NATURE OF WORK) In a state agency this class is accountable for independently performing a full range of secretarial support functions requiring an understanding of organizational policies and procedures.

EXAMPLES OF DUTIES

Performs a variety of secretarial duties as described in the following areas:\r\n\r\n\r\n\r\n

TYPING:

\r\n \r\n Using computers, tablets, and other electronic equipment, formats and types a full range of correspondence, reports, bills, drafts, etc. from rough draft, transcription, dictated notes, etc.;\r\n Proofreads for content;\r\n Edits using knowledge of grammar, punctuation and spelling.\r\n \r\n \r\n

FILING:

\r\n \r\n Designs office filing systems;\r\n Organizes and maintains files (including confidential files);\r\n Maintains, updates and reviews reference materials and manuals.\r\n \r\n \r\n

CORRESPONDENCE

\r\n \r\n Composes complex letters and/or memoranda, etc. (e.g., explaining department�practices/policies) for own or supervisor's signature.\r\n \r\n \r\n

REPORT WRITING

\r\n \r\n Compiles information from a variety of sources and prepares narrative or statistical�reports, exercising judgment in the selection of items to be included.\r\n \r\n \r\n

INTERPERSONAL

\r\n \r\n Greets and directs visitors;\r\n Answers phones and screens incoming calls;\r\n Provides advice to callers regarding policy and procedures (e.g., citing a regulation to�solve a specific problem);\r\n Coordinates with others both within and outside of the organization on a variety of non-routine matters.\r\n \r\n \r\n

PROCESSING

\r\n \r\n Screens letters, memos, reports and other materials to determine action required;\r\n May make recommendations to the supervisor.\r\n \r\n \r\n

SECRETARY

\r\n \r\n Arranges and coordinates meetings (including space and equipment);\r\n Researches, assembles and coordinates meeting materials (e.g., charts, graphs,�reports);\r\n Writes minutes of meetings, lectures, conferences, etc. from rough draft;\r\n Takes notes and/or meeting�minutes;\r\n Prepares expense accounts;\r\n Makes travel arrangements.\r\n \r\n \r\n

OFFICE MANAGEMENT

\r\n \r\n Maintains an inventory of supplies and equipment;\r\n Orders supplies when necessary;\r\n Completes, processes and maintains paperwork for purchasing (e.g., orders,�requisitions, invoices, etc.);\r\n Maintains time and attendance records;\r\n Assists in preparing and monitoring the office budget (e.g., compiles figures, reviews�statistical reports, verifies expense items);\r\n Designs and initiates new forms and procedures to facilitate workflow;\r\n \r\n \r\n\r\n\r\nPerforms related duties as required.\r\n

KNOWLEDGE, SKILL AND ABILITY

\r\n\r\n Considerable knowledge of\r\n \r\n office systems and procedures;\r\n proper grammar, punctuation and spelling;\r\n \r\n \r\n Knowledge of\r\n \r\n business communications;\r\n department's/unit's policies and procedures;\r\n business math;\r\n \r\n \r\n Skills;\r\n \r\n interpersonal skills;\r\n oral and written communication skills;\r\n \r\n \r\n Ability to\r\n \r\n schedule and prioritize office workflow;\r\n operate office equipment which includes computers, tablets, and other�electronic equipment;\r\n operate office suite software;\r\n take notes (shorthand, speedwriting or other method acceptable to the supervisor).\r\n \r\n \r\n\r\n\r\n

MINIMUM QUALIFICATIONS

•GENERAL

EXPERIENCE

Three (3) years of experience above the routine clerk level in office support or secretarial work.\r\n

MINIMUM QUALIFICATIONS

•SPECIAL

EXPERIENCE

One (1) year of the General Experience must have been as a Secretary 1 or its equivalent.

MINIMUM QUALIFICATIONS

•SUBSTITUTIONS ALLOWED College training in the secretarial sciences may be substituted for the General Experience on the basis of fifteen (15) semester hours equalling one-half (1/2) year of experience to a maximum of two (2) years.

PREFERRED QUALIFICATIONS

\r\n\r\n Experience providing secretarial support to an executive, manager, and/or unit including maintaining priorities and tasks in a deadline-driven environment\r\n Experience working with the general public, identifying the customer's concerns and resolving the customer's concerns\r\n Experience communicating with others both within and outside of the organization, including verbal and written communication\r\n Experience drafting and proofreading correspondence for grammar, punctuation and spelling\r\n Experience handling, organizing and maintaining files (including confidential files)\r\n Experience with Microsoft Office Suite software to carry out administrative tasks, including Microsoft Teams and Excel\r\n Experience compiling information into spreadsheets or reports\r\n

Language Preferred:

Bilingual, Spanish\r\n\r\n\r\n Conclusion

AN AFFIRMATIVE ACTION/EQUAL OPPORTUNITY

EMPLOYER\r\nThe State of Connecticut is an equal opportunity/affirmative action employer and strongly encourages the applications of women, minorities, and persons with disabilities.\r\n