Administrative Assistant

Administrative Assistant Boynton Beach, FL Job Details $22 - $24 an hour 3 days ago Qualifications Employee onboarding Record keeping Microsoft Excel Maintaining an organized workspace Microsoft Outlook Phone communication Maintenance Purchase order management Mid-level Invoice payment processing Accounting Data entry Organizational skills Microsoft Teams Purchasing Construction administrative experience Construction Clerical experience Appointment scheduling 1 year Onboarding process management Document management systems Communication skills Cross-functional communication File organization Client interaction via phone calls Full Job Description We are looking for an Administrative Assistance with experience in the maintenance, construction or facilities space. Key Responsibilities Provide administrative support to management, operations, and office staff as needed Answer and route incoming phone calls and emails in a professional and timely manner Maintain organized electronic and physical filing systems , including correspondence, forms, and internal records Prepare, format, and distribute documents such as reports, letters, spreadsheets, and internal communications Schedule meetings, appointments, and calendar events , including coordinating meeting logistics when required Assist with data entry and maintenance in internal systems, spreadsheets, and shared platforms Support onboarding and HR administrative tasks as assigned (paperwork coordination, document collection, file setup) Order and manage office supplies , ensuring availability for daily operations Assist with invoice processing, purchase orders, or documentation tracking as assigned Coordinate internal communication between departments to support workflow efficiency Support compliance and documentation efforts , including collecting required forms and maintaining accurate records Ensure a professional and organized office environment at all times Perform additional administrative duties to support office operations and business needs Qualifications Proficiency in Microsoft Office applications , including Outlook, Word, Excel, and Teams Strong written and verbal communication skills , with a professional phone and email presence Excellent organizational skills with the ability to manage multiple tasks and priorities High attention to detail and accuracy when handling documentation and data entry Ability to work effectively in a fast‐paced office environment with changing priorities Professional demeanor and ability to work collaboratively with all levels of staff Ability to follow established procedures , policies, and confidentiality requirements Comfort using shared drives, document management systems, and cloud‐based tools Preferred Experience 1-3+ years of experience in an administrative, office support, or coordinator role Experience supporting construction, facilities, or service‐based organizations preferred Familiarity with office operations, documentation workflows, and internal coordination Experience assisting with basic accounting, HR, or operational administrative tasks Experience working in a multi‐department or multi‐location organization Ability to anticipate needs and proactively support team members