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Administration Assistant
Job
ABM Healthcare
Bradenton, FL (In Person)
$37,440 Salary, Full-Time
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Job Description
Job Overview We are seeking a dynamic and highly organized Administration Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support across departments. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where tasks are handled promptly and professionally. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence. Duties Manage front desk responsibilities, greeting visitors and clients with professionalism and warmth Operate multi-line phone systems, directing calls accurately and courteously using proper phone etiquette Handle data entry, filing, and document proofreading to maintain organized records and ensure accuracy Support office management tasks such as calendar management, scheduling appointments, and coordinating meetings Utilize computer skills including Microsoft Office, Google Workspace, and QuickBooks for various administrative functions Assist with customer service by responding promptly to inquiries via phone or email, providing support or redirecting as needed Perform clerical duties such as photocopying, scanning, and maintaining filing systems for easy retrieval of documents Qualifications Proven office experience with strong organizational skills and attention to detail Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools Experience with QuickBooks or similar bookkeeping software is highly desirable Excellent communication skills in both English and bilingual capabilities preferred Demonstrated ability to manage multiple tasks efficiently with strong time management skills Previous experience in customer support or reception roles such as dental or medical receptionist is a plus Familiarity with office management procedures including calendar management, data entry, filing, and proofreading Strong computer literacy with the ability to adapt quickly to new software applications Personal assistant experience or familiarity with medical/dental office environments is advantageous Join us as an Administration Assistant and become an essential part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational expertise will help us deliver outstanding service while advancing your professional growth in a supportive environment.