Administrative Assistant

Schedule/Hours:

M - F | 8:30AM to 4:30PM | 35 hours per week This position is responsible for: Relieves a department head or administrative level officer of administrative detail and administration operations, functions, and duties; assists with general Corps programming; performs advanced, complex, and often confidential administrative work with a broad scope of responsibilities; assists with Corps program planning; coordinates information and arrangements for meetings and seminars; responds to inquiries regarding departmental operations and ensures the office runs smoothly while the supervisor is absent.

Key Responsibilities:

Composes, prepares and/or types a wide variety of paperwork including that of a confidential, complex, and/or technical nature with limited supervision and direction such as correspondence, programs, newsletters, notices, bulletins, agendas, schedules, minutes, manuals, etc.; records minutes of meetings and distributes the same to all those concerned; ensures the accuracy, completeness, and timeliness of the same. Performs a variety of administrative work associated with special projects; processes correspondence and special documents; ensures the accuracy and completeness of the same before submitting for approval and signatures Maintain command database. Develop reports from database as needed. Provide training on database usage Creates correspondence and/or minutes in an accurate and timely manner; acknowledges routine correspondence; may attend meetings and records minutes. Works closely with Advisory Board. Maintains member records, committee rosters and meeting minutes, Forwards Board meeting minutes to DHQ.

Physical Requirements and Working Conditions:

Work is performed in a normal office environment where there are little or no physical discomforts associated with changes in weather or discomforts associated with noise, dust, dirt, and the like. Work may require driving a vehicle where there may be discomforts associated with heavy traffic or changes in weather

Employee Benefits:

Paid Time Off Retirement Savings Plan Available Supplemental Insurance Available Voluntary Life Insurance and more!

Education and Experience:

Two-year degree or college coursework AND Four years progressively responsible experience performing administrative work in a general office OR Any equivalent combination of training and experience which provides the required knowledge, skills, and abilities.

Licenses and Certifications:

Valid state driver's license may be required.

Equal Opportunity Employer:

Veterans | Disabled