Administrative Assistant

Job Overview The Administrative Assistant provides day-to-day administrative support to leadership and staff, helping ensure the smooth functioning of the agency's administrative and property management activities. This position requires exceptional organizational skills, attention to detail, and a proactive attitude, as well as a strong commitment to the mission and values of our nonprofit organization. Responsibilities Serve as a receptionist by warmly greeting visitors and directing them appropriately. Support Case Managers by ensuring they have the tools and resources needed to perform their duties effectively. Assist the Case Managers at Orchid Lakes and Fox Point with client-support projects, event setup, and community engagement initiatives. Collaborate with staff to develop strategies for enhancing resident involvement and participation. Provide client assistance in the computer lab as needed. Support staff and management with copying, scanning, and uploading documents to the shared drive. Maintain and organize an efficient electronic filing system for staff. Assist with special projects and administrative tasks as assigned. Support staff and assist with special projects and tasks as needed. Ensure and support the Director of Finance & Human Resources with the tracking of office supplies and inform the Director of Finance & Human Resources of ordering needs. Support with updating and managing the CEO's calendar of events. Manage and support the scheduling of meetings and appointments, ensuring optimal time management of the CEO. Support the CEO by maintaining and updating their calendar of events and scheduling meetings and appointments efficiently. Experience College degree with updated IT skills and administrative experience. Proven success in administrative assistant and clerical support roles, including office coordination, scheduling, recordkeeping, and client support. Proficient in Microsoft Office Suite, including Word, Excel, and PowerPoint, with experience operating standard office equipment and managing administrative systems efficiently. Strong organizational, multitasking, and time-management abilities with excellent verbal and written communication skills. Demonstrated ability to communicate effectively and compassionately with individuals from all backgrounds, including corporate executives, community partners, staff, and individuals experiencing homelessness or housing instability. Join our team and help create a dynamic, welcoming workplace where your organizational skills can truly make an impact. In this paid role, you'll have the opportunity to grow professionally, build valuable experience, and contribute to meaningful work in a supportive and collaborative environment every day.

Pay:

From $36,000.00 per year

Benefits:

Dental insurance Employee assistance program Health insurance Vision insurance

Work Location:

In person