Administrative Assistant to the Mayor

This position performs administrative, secretarial, and clerical work for the Mayor. Performs office management duties and supervises the Commission Liaisons for purposes of payroll. The following duties are normal for this position. The omission of specific statements of the duties does not exclude them from the classification if the work is similar, related, or a logical assignment for this classification. Provides administrative and clerical support to the Mayor. Serves as Liaison for the Mayor, City Commissioners and City management. Provides administrative support to the International Affairs Coordinating Council. Handles calls from the public; provides information and assistance; resolves problems; refers public concerns from the Mayor to Administration. Stays apprised of Commission Agenda items and required follow-up action. Stays apprised of activities occurring throughout the City. Verifies and submits payroll of Commission Liaisons to the City Manager's Office. Supervises Intern Program when applicable. Prepares purchase requisitions for the Mayor. Handles special projects; conducts research; compiles and analyzes data; studies problems and develop solutions. Schedules and makes arrangements for Mayor's attendance at meetings, conferences, and special events. Prepares materials for meetings and public speaking presentations. Prepares, maintains, and distributes a variety of reports. Maintains records and files. Handles Mayor's mail, e-mail, phone calls, and calendar. Provides information as needed. Composes and prepares responses to correspondence. Performs other related duties as assigned. High School diploma or equivalent. College coursework helpful. Administrative or executive secretarial experience preferred; minimum of five (5) years clerical experience required. Experience working for a municipality preferred.