Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant professional setting. Duties Manage front desk responsibilities, greeting visitors and directing phone calls with professionalism and warmth Operate multi-line phone systems, handle inquiries, and provide excellent customer service support Maintain organized filing systems, data entry, and document proofreading to ensure accuracy and accessibility Schedule appointments, manage calendars, and coordinate meetings using Microsoft Office and Google Workspace tools Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing and expense tracking Assist with office management duties such as supply ordering, mail handling, and maintaining office equipment Provide personal assistant support when needed, including travel arrangements and correspondence management Perform warehouse activities Requirements Proven experience in office administration or clerical roles with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications Excellent computer literacy, typing speed, and data entry skills for efficient workflow management Bilingual abilities are highly desirable to support diverse client interactions Strong phone etiquette and customer service skills with experience handling multi-line phone systems Knowledge of office management procedures, filing systems, and basic bookkeeping (QuickBooks preferred) Previous experience as a dental or medical receptionist or personal assistant is a plus Exceptional organizational skills with the ability to prioritize tasks effectively and manage time efficiently Join us in creating a positive work environment where your administrative talents shine! This role is perfect for motivated individuals eager to grow their career in office management while making a meaningful impact every day.

Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) matching Employee discount Paid time off Retirement plan

Work Location:

In person