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Office Assistant
Job
AI Imports
Dania Beach, FL (In Person)
$34,320 Salary, Full-Time
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Job Description
Office Assistant AI Imports Dania Beach, FL Job Details Full-time $16 - $17 an hour 5 hours ago Qualifications Computer operation Shipping coordination Administrative experience Attention to detail QuickBooks Data entry Full Job Description Overview We are looking for a reliable, organized, and detail-oriented Secretary / Office Assistant to join our team. This person will help manage the front desk, handle daily office tasks, assist with invoicing, collections, bookkeeping, and coordinate shipping through UPS and LTL websites. The ideal candidate is professional, friendly, and comfortable handling a variety of administrative duties in a fast-paced office environment. Responsibilities Greet visitors and assist at the front desk Answer and direct incoming phone calls and emails Perform general office duties such as filing, scanning, copying, and data entry Prepare and send invoices Follow up on collections and outstanding payments Assist with basic bookkeeping and recordkeeping Process and schedule shipments using UPS and LTL carrier websites Track shipments and maintain shipping records Organize office documents and maintain accurate files Support management and staff with other day-to-day administrative tasks Qualifications Previous experience in an office assistant, secretary, receptionist, or administrative support role preferred Strong organizational and multitasking skills Good communication and customer service skills Experience with invoicing, collections, and basic bookkeeping Familiarity with UPS shipping and LTL freight websites is a plus Basic computer skills, including email, Microsoft Office, QB Online and data entry Attention to detail and ability to work independently