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Administrative Assistant
Job
Robert Half
Deerfield Beach, FL (In Person)
Part-Time
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Job Description
Description We are looking for a dependable Administrative Assistant to support the HR office. This role is ideal for someone who is organized, detail-oriented, and comfortable handling clerical tasks in an office setting. The position currently follows a part-time schedule on Tuesdays and Thursdays from 10:00 a.m. to 2:00 p.m., with the potential to add a third day based on business needs.
Responsibilities:
- Support daily office operations within the HR department by managing routine administrative tasks and maintaining organized records.
- Digitize personnel documents by scanning paper files and ensuring electronic copies are clear, complete, and properly stored.
- Review former employee files, combine and streamline records, and prepare boxed documents for offsite storage.
- Maintain filing systems by sorting, labeling, and placing documents in the appropriate locations for easy retrieval.
- Answer incoming calls in a courteous and efficient manner and direct inquiries to the appropriate contacts.
- Enter and update information accurately in office records and administrative tracking documents.
- Move and handle file storage boxes as needed, including light lifting of materials weighing approximately 10 to 15 pounds. Requirements
- Prior experience in an administrative, office support, or receptionist role.
- Ability to manage document filing, scanning, and record organization with strong attention to detail.
- Comfortable answering inbound calls and interacting professionally with staff and visitors.
- Data entry skills with a high level of accuracy and consistency.
- Ability to lift and move file boxes weighing up to 10 to 15 pounds.
- Strong organizational skills and the ability to work independently during scheduled office hours.
- Availability to work Tuesdays and Thursdays from 10:00 a.