Office Coordinator

Haugland Group, a privately-owned civil infrastructure and energy construction company, has an immediate opportunity for an experienced office coordinator to join our team. This position is based out of our Eustis, Florida office At Haugland, we understand that pushing the boundaries of what has been done is essential to develop the infrastructure of tomorrow. The journey won't be simple, but what gets us there is. At Haugland Group, Our Word is Our Way. We are leaders in building what's next because we see the path to get there and we're setting a new standard of exceptional along the way. Let's build together! Key Functions Contribute to day-to-day office operations including filing, scanning, copying, mailing, and supply ordering. Maintain project records such as contracts, licenses, change orders, and schedules. Assist with onboarding paperwork, payroll coordination/timesheets, and invoice tracking. Schedule meetings, manage calendars, and assist with travel arrangements. Support field staff with time entry, scheduling, and paperwork. Provide administrative support to management and project teams as needed. Maintain accurate records for all administrative files, subcontractor documentation, and compliance paperwork. Desired Qualifications 1+ years' experience as an office manager or in an administrative role. Effective communication skills, interpersonal and organizational skills, and a strong work ethic. Proficient in Microsoft Office (Word, Excel, Outlook). Experience with construction software (Procore, or similar) is a plus. Ability to identify problems; determine accuracy and relevance of information; use sound judgment to generate and evaluate alternatives and make recommendations. Why Haugland? Compensation for this role is 55-65k At Haugland Group, our benefits are designed to convey company culture and values which has employees at its forefront. Excellent benefits package including medical, prescription drug, dental, vision, Health Savings, short/long term disability, and life insurance 401k with 5% employer match Employer funded Dependent Care FSA Potential for annual performance-based raise Paid Time off Paid company observed holidays Educational and professional advancement opportunities Frequent company-sponsored events Relaxed, friendly office Fast-paced, exciting environment Haugland Group LLC and its operating divisions, affiliates, related entities, and subsidiaries (collectively, "the Company") do not accept unsolicited resumes from search firms or employment agencies. Unsolicited referrals and resumes are considered property of the Company and therefore, the Company will not pay a fee for any placement resulting from the receipt of an unsolicited referral. Only upon the Company's written request may preferred vendors may be invited to refer talent for specific open positions. In these cases, a fully executed agreement with the Company must be in place and current. We are an Equal Opportunity Employer.