Administrative and Technology Support

Job Description Join Indian River State College as a key support partner within our Public Safety team, where your work helps keep our campus community informed, organized, and operating smoothly. In this role, you'll provide both administrative and technical support that powers daily operations behind the scenes. From managing digital systems and organizing data to sharing critical safety information, your contributions will directly support the efficiency and effectiveness of Public Safety services. This is a great opportunity for someone who enjoys working with technology, staying organized, and collaborating with a variety of people across campus. About Us Indian River State College is a leading public institution located on Florida's Treasure Coast, serving students across multiple campuses in four counties. We are dedicated to academic excellence, innovation, and community engagement, offering associate and bachelor's degrees, workforce training, and continuing education programs. At The River, we believe every student's and employee's story matters. We value the different perspectives, experiences, and talents that come together on our campuses, creating a learning environment and workplace that's supportive, inclusive, and inspiring. With flexible options online, on campus, and hybrid, we design learning experiences that meet students where they are and prepare them for real-world success. Programs like the Promise Program open doors by providing eligible students with tuition-free access, ensuring every learner has the opportunity to thrive. Why Join the River When you join Indian River State College, you become part of a forward-thinking and supportive community where your work truly matters. Your role is more than a job; it's an opportunity to shape the future, uplift students, and be part of a mission-driven college that is changing lives every day.

JOB SUMMARY

Under general supervision, this position provides administrative and technical support to the Department management team. The role supports information systems, data workflows, digital communications, and technology enabled compliance functions to assist daily operations. Responsibilities include accurate data entry, basic reporting, maintenance of departmental document repositories, and timely dissemination of safety related information. The position assists with formatting and distributing materials, supporting departmental systems, coordinating routine information needs, and overseeing designated safety assets, including AEDs. Serving as a support function between department leadership, staff, and institutional systems, this role contributes to the efficient operation of Public Safety services.

SPECIFIC DUTIES AND RESPONSIBILITIES

Communicate departmental information to staff as directed by the Chief or designee. Prepare and submit departmental meeting agendas and summaries for review. Initiate requisitions and coordinate the purchase of supplies and equipment as requested. Assist the department in administering the Records Management System (i.e Omnigo). Format, publish, and distribute policies and procedures using the PowerDMS compliance platform. Assist with basic data implementation, review, and analysis as requested. Maintain and organize centralized electronic document repositories, including SharePoint and OneDrive. Completes other related duties and responsibilities as assigned.

QUALIFICATIONS, KNOWLEDGE, AND SKILL REQUIREMENTS

High School Diploma or the equivalent. Associate's degree from an accredited institution preferred or actively pursuing an Associate's degree Related education or coursework may substitute for up to one (1) year of required experience. Minimum of two (2) years of experience in administrative support or clerical work, office technology, information system or digital tools, or technical support in an office or institutional environment. Experience with Microsoft Office and Windows applications, including specific familiarity with Microsoft Word, PowerPoint, Canva, and Desktop Publisher; Basic clerical skills to include typing, word processing, database entry, and filing; Good organizational, customer service, and interpersonal skills with the ability to handle diverse situations and varying deadlines; Format, publish, and distribute documents that meet institutional branding and accessibility standards; Strong communication skills - both verbal and written; Ability to work independently as well as with others and be self-motivated; Ability to work with a diverse student population as well as administrators, faculty, and staff; Ability to be detail oriented and to multitask; Possess good judgment and flexibility within the position.

PHYSICAL DEMANDS

This position classifies the physical exertion requirements as sedentary work involving lifting no more than twenty-five (25) pounds at a time and occasionally lifting or carrying articles like docket files, ledgers, and small tools. Although a sedentary job is defined as one which involves sitting, a certain amount of walking and standing is often necessary in carrying out job duties. Jobs are sedentary if walking and standing are required occasionally, and other sedentary criteria are met. Classification Staff Supervisory No FLSA Exempt No Employment Type Regular Compensation and Application Deadline Pay range starts at: $17.36/hour | All salary calculations start at the minimum salary and will be based on candidate's education and experience | Open until filled Indian River State College serves Florida's Treasure Coast as the four-county region's premier provider of post-secondary education. A comprehensive public institution, IRSC offers short-term career training, two-year Associate Degrees and Bachelor's Degree programs. The College's combination of quality, affordability and convenience attracts more than 30,000 students annually. Every aspect of IRSC is focused on helping students succeed. We appreciate your interest in IRSC and thank you for considering IRSC as your career choice. IRSC EEO/Equal Access Policy Indian River State College is an equal opportunity/equal access institution. It is the policy of the District Board of Trustees to provide equal opportunity for employment and educational opportunities to all (including applicants for employment, employees, applicants for admission, students, and others affiliated with the College) without regard to race, color, national origin, ethnicity, sex, religion, age, disability, sexual orientation, marital status, veteran status, or genetic information. For instructions on how to apply, please click here.