Administrative Assistant

Administrative Assistant at Confidential Administrative Assistant at Confidential in Jacksonville Beach, Florida Posted in 9 days ago.

Type:

full-time

Job Description:

Administrative Assistant, Onsite The Administrative Assistant plays a critical role in supporting Senior Leadership by driving day-to-day operations, managing priorities, and enabling effective execution. This position contributes to strategic initiatives, coordinates cross-functional efforts, and serves as a central point of communication across stakeholders. The ideal candidate is proactive, detail-oriented, and thrives in a fast-paced environment, demonstrating strong judgment, discretion, and professionalism. Responsibilities

• Manage Senior Leadership calendars, meetings, travel, and communications to optimize priorities and daily operations
• Prepare and coordinate reports, presentations, and correspondence while handling confidential information with discretion
• Serve as a liaison between Senior Leadership and internal/external stakeholders, ensuring clear and consistent communication
• Track initiatives, action items, and deliverables; manage projects and support cross-functional coordination to meet business goals
• Support strategic and operational initiatives, including process improvements, research, analysis, and reporting
• Coordinate meeting logistics, document key takeaways, and drive follow-up actions
• Provide general administrative support, including managing requests, maintaining records, and supporting events and team activities Qualifications
• High School Diploma or GED required; Associate's or Bachelor's degree preferred
• 5+ years of administrative experience, including support to senior or executive leadership required
• Proficiency in Microsoft Office (
• Excel, PowerPoint, Outlook) required; SAP or similar systems