Administrative Assistant

Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and exceptional support to staff and clients alike. Your energetic approach and attention to detail will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative skills while contributing to a thriving organization committed to excellence. Duties Manage front desk operations, greeting visitors and directing them appropriately with professional phone etiquette. Operate multi-line phone systems, handle incoming calls, and provide prompt, courteous customer support. Perform data entry and maintain accurate records using Microsoft Office, Google Workspace, and QuickBooks accounting software. Organize and file documents systematically, ensuring easy retrieval and compliance with organizational standards. Assist with calendar management, scheduling appointments, meetings, and coordinating event logistics. Support office management tasks such as supply ordering, proofreading documents, and maintaining office equipment. Provide clerical support including typing correspondence, proofreading materials, and managing incoming/outgoing mail. Requirements Proven office experience with strong organizational skills and attention to detail. We would value experience on the art/deisgn field. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Experience with QuickBooks or bookkeeping is preferred but not mandatory. Excellent communication skills in English; bilingual abilities are a plus. Demonstrated ability to handle multi-line phone systems and maintain professional phone etiquette. Strong computer literacy including data entry, filing systems, and general office management software. Exceptional time management skills with the ability to prioritize tasks efficiently. Join us as an Administrative Assistant and be part of a vibrant team dedicated to operational excellence! Your proactive attitude and organizational prowess will make a meaningful impact every day while providing valuable support across our organization's functions. We value your contribution and look forward to welcoming a motivated professional eager to grow their career in a fast-paced environment!

Pay:

$14.00 - $15.00 per hour

Benefits:

Flexible schedule

Work Location:

In person