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Operations Manager East Coast
Job
Physician Partners of America, LLC
Merritt Island, FL (In Person)
Full-Time
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Job Description
JOB SUMMARY
The Office Manager will provide administrative support to our COO, Senior Vice Presidents and Vice Presidents when needed. Work entails confidential and sensitive issues requiring a high degree of discretion.JOB DESCRIPTION
- Oversees heavy calendar management, requiring interaction with executives, other assistants to coordinate a variety of executive meetings.
- Prioritizes and manages multiple projects simultaneously, and follows through on issues in a timely manner. Designs and produces various reports and presentations for multiple department projects and meetings.
- Coordinates travel arrangements and prepares expense reports.
- Produces formats and edits correspondence and documents.
- Creates and maintains necessary tracking/coordination spreadsheets.
- Strong Project management skills.
- Prepares meeting agendas and coordinates meeting minutes.
- Performs special projects as assigned.
- Maintain supplies inventory
- Maintain corporate books up to date
JOB REQUIREMENTS
- Working knowledge of the healthcare industry preferred.
- Excellent attention to detail
- A high school diploma.
- An Associate's Degree in a related field preferred.
KNOWLEDGE, SKILLS AND ABILITIES
- Advanced in Microsoft Office such as Word, Excel, PowerPoint, Visio and Outlook.
- Advanced calendaring and travel coordination skills required.
- Ability to type more than 50-60 words a minute.
- Ability to interface with personnel at all levels
- Ability to effectively manage/coordinate simultaneous projects
- Ability to be flexible and multi-task
- Excellent interpersonal and communication skills
- Excellent time management skills
- Excellent initiative and customer service focus
- Excellent organizational skills and the ability to meet strict deadlines
- Demonstrated ability to deal with confidential information