Pay Growth
?
out of 5
Not enough data
Not enough info to score pay or growth
Administrative Support
Job
Keys Property Management Enterprise, Inc.
Mims, FL (In Person)
$35,620 Salary, Full-Time
Review key factors to help you decide if the role fits your goals.
Job Security
?
out of 5
Not enough data
Calculating job security score...
Total Score
42
out of 100
Average of individual scores
Skill Insights
Compare your current skills to what this opportunity needs—we'll show you what you already have and what could strengthen your application.
Job Description
Mondays, Wednesday & Fridays = 9am - 4pm Tuesdays & Thursdays = 11am - 4pm Administrative & Resident Services Duties
- Answer incoming phone calls and address resident requests, complaints, and suggestions whenever possible; escalate issues to the Property Manager as needed.
- Greet and assist residents, guests, vendors, and visitors at the front desk.
- Compose and distribute resident communications, notices, emails, and community updates.
- Create and maintain the monthly community calendar, including activities, events, birthdays, and anniversaries; design flyers and announcements as needed.
- Maintain records of property keys, access codes, gate remotes, and related security information.
- Prepare and assemble new resident packets; scan and enter approved owner documentation into tracking spreadsheets and systems.
- Maintain office forms, applications, and informational literature displays for residents and owners.
- Process Architectural Review requests by scanning, recording, and distributing approval/disapproval information to homeowners.
- Prepare weekly irrigation request logs for the irrigation specialist and distribute for pickup.
- Scan and forward invoices, Certificates of Liability, W-9s, business licenses, and related documents to the accounting department.
- Order, receive, and maintain inventory of office, cleaning, and maintenance supplies. Laundry Room Oversight
- Empty laundry machine coin boxes and roll quarters weekly or bi-weekly during summer months.
- Inspect laundry equipment periodically, including softener dispensers and machine gaskets; coordinate cleaning and maintenance with maintenance staff.
- Monitor machines for out-of-order notices, troubleshoot minor issues when possible, and report ongoing problems to the Property Manager.
- Coordinate service calls for laundry equipment repairs when necessary. Mail Center Responsibilities
- Collect mail from office mailboxes and distribute to the appropriate recipients.
- Check suggestion boxes daily for complaints, maintenance requests, and irrigation requests.
- Monitor and organize mail center areas, including misplaced mail, donation items, and common areas.
- Empty the dehumidifier water bucket daily to prevent humidity damage to mail and mailboxes.
- Refill maintenance request forms, suggestion forms, clipboards, and pens as needed. Office & Facility Maintenance
- Restock office restroom supplies, including soap, paper towels, and toilet paper. Financial & Recordkeeping Duties
- Prepare and mail notices, ballots, and official correspondence as directed by the Property Manager.
- Accept and process payments for association fees, clubhouse rentals, storage fees, gate remotes, and laundry quarters.
- Issue receipts and provide copies to residents upon request.
- Prepare bank deposits, scan payment documentation, and upload records into the accounting system.
- Maintain storage unit waitlists and prepare storage fee reports, including applicable state sales tax documentation.
- Prepare and update resident directories as needed.
- Process Golf Reserve monthly deposits and maintain supporting documentation.
- Gather and submit invoices and supporting documentation related to monthly credit card statements for Accounts Payable processing.