Administrative Assistant to Code Enforcement & Building Department

Administrative Assistant to Code Enforcement & Building Department City of Mulberry - 3.0 Mulberry, FL Job Details Part-time $16.50 - $17.00 an hour 1 hour ago Benefits Paid training Qualifications Bilingual Computer operation Report writing Phone communication Outdoor work Computer literacy Basic math Filing Research Administrative experience High school diploma or GED Driver's License Data entry Document archiving Productivity software Legal case management Proofreading Local building codes Document management Communication skills Permitting phase involvement Entry level Customer complaint resolution Full Job Description Administrative Assistant to

Code Enforcement & Building Department Salary Range:

$16.50-$17.00

Hour DOQ General Purpose:

Provides administrative and technical support to the Code Enforcement Officer and Building Official by reviewing residential, commercial, and other construction plans for accuracy and compliance with applicable codes, ordinances, and national standards. Supports daily division operations through document processing, coordination with applicants and contractors, and other related administrative duties.

Essential Functions:

1. Receives permit intake through Accela / walk-in customers. Assist with the permit process through issuance of permit and completion. 2. Fee calculations for permits. 3. Work with other agencies to ensure the permits are reviewed. 4. Schedule Inspections. 5. Process & issue permits making sure all required information has been entered & all reviews accepted from other departments to issue permits. 6. Send Finance Department daily receipt report. 7. Register Contractors and update registration when necessary. 8. Complete reports for the Property Appraiser and answer Public Records Request. 9. Case Management & Documentation 10. Receives and processes citizen complaints, through Accela/Walk-in or phone complaints 11. Prepares Notices of Violation & Notice to Appear and send by Certified Mail. 12. Search the Property Appraisers and other websites to find owner of record. 13. Maintains case files for Code Investigators. 14. Prepare and Notarize Affidavits when needed. 15. Log all paperwork related to cases into Accela. 16. Records retention for Code Enforcement; document and send for retention. 17. Complete lien searches for Code Enforcement. 18. Supports daily division operations through document processing, coordination with applicants and contractors, and other related administrative duties. 19. Supports a collaborative office environment and provides backup on priority tasks when team members are absent. 20. Receives, dates and distributes incoming mail; prepares and proofreads outgoing mail. 21. Sets up equipment for in-person meetings and assists with exhibits. 22. Establishes, updates and maintains information in automated information systems; enters operational, account, and/or program information into databases; retrieves data from databases; creates new spreadsheets/files; and purges old data; research information from databases as requested; generates reports, logs and listings from databases; may include scanning paper documents into digital database. These essential job functions are not to be construed as a complete statement of all duties. Employees will be required to perform other job-related duties, as required.

Minimum Qualifications:

Knowledge, Skills and Abilities:

1. Knowledge of ADG or similar fund management software. 2. Knowledge of computers and other office equipment to prepare necessary paperwork. 3. Ability to operate a computer and office software. 4. Ability to follow policies and procedures. 5. Ability to research and interpret code enforcement account information. 6. Ability to use effective interpersonal techniques to interact with citizens and the public. Ability to carry out duties with minimum supervision

Training and Experience:

Graduation from high school or G.E.D. equivalent.

Licenses, Certificates, Special Requirements:

A valid Florida driver's license at date of hire. Bilingual preferred but not required.

Physical and Mental Demands:

1.

Physical Demands:

The physical demands described are representative of those that must be met by an employee to successfully perform the essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to use hands to finger, handle, feel or operate objects, tools or controls; reach with hands and arms; stand; talk and hear; walk; sit; climb or balance; stoop, kneel, crouch or crawl; and lift or move up to 50 pounds. Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus. 2.

Mental Demands:

While performing the duties of this job, employees are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; use math and mathematical reasoning; observe and interpret situations; learn and apply new information or new skills; work under deadlines with constant interruptions; interact with City staff and other organizations; and frequently deal with dissatisfied or quarrelsome individuals.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee regularly works outside in various weather conditions, as well as in an office environment. Equal Employment Opportunity The City of Mulberry provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training

Pay:

$16.50 - $17.00 per hour

Work Location:

In person