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Administrative Assistant
Job
Dickinson Wealth Services
New Smyrna Beach, FL (In Person)
$32,500 Salary, Full-Time
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Job Description
Overview We are seeking a dynamic and highly organized Administrative Assistant to join our team! This vital role offers an exciting opportunity to support daily office operations, streamline administrative processes, and ensure a smooth workflow across departments. The ideal candidate will bring enthusiasm, exceptional organizational skills, and a proactive mindset to help keep our office running efficiently. Whether managing schedules, handling correspondence, or assisting with clerical tasks, you'll play a key role in creating a positive and productive work environment. Responsibilities Manage front desk duties, including greeting visitors, answering multi-line phone systems, and directing calls with professional phone etiquette Maintain accurate records through data entry, filing, and proofreading documents to ensure clarity and accuracy Organize and coordinate calendar management, appointments, meetings, and travel arrangements for staff members Utilize office management skills to oversee supply inventory, order office essentials, and ensure the workspace remains organized and welcoming Provide exceptional customer support by responding promptly to inquiries via phone or email and assisting clients or visitors as needed Support team members with personal assistant responsibilities such as scheduling reminders, document preparation, and task prioritization Requirements Proven experience in an office environment with strong clerical skills and familiarity with office management practices Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools for document creation and collaboration Excellent organizational skills with the ability to multitask effectively in a fast-paced setting Strong typing skills along with attention to detail for proofreading and data entry tasks Experience working at the front desk or as a receptionist in medical or dental offices is a plus Knowledge of multi-line phone systems, calendar management software. Exceptional customer service skills combined with professional phone etiquette and time management capabilities Join us as an Administrative Assistant where your energy and dedication will help foster an efficient workplace! We value proactive individuals who thrive on organization, enjoy supporting teams, and excel at managing multiple responsibilities with enthusiasm. This paid position offers an engaging environment where your skills will make a meaningful impact every day.