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Administrative Assistant:BJ:81:T2
Job
Marion County Building Industry Association
Ocala, FL (In Person)
$38,480 Salary, Full-Time
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Job Description
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Administrative Assistant Duties, Responsibilities and Authorities:
Administrative Assistant to theExecutive Officer:
- Serves as the primary staff person in answering incoming calls promptly and courteously, providing assistance to callers, forwarding calls to proper individuals/organizations and taking complete and accurate messages as necessary
- Answers requests from the public for information or directs them to the appropriate agency that may be able to answer their questions
- Greets visitors in a pleasant, business-like manner and assists with questions or problems or directs them to the appropriate staff
- Manages and maintains all aspects of association membership records and membership database, including, but not limited to, processing membership applications, membership dues billing, and internal and external membership reports
- Keeps the reception area, common work area, conference room and kitchen organized, well supplied, clean and neat; responsible for checking common break room and bathrooms in the building for supplies and needs
- Maintains all office supplies including a list of office supply needs and orders supplies as needed; contacts service personnel as necessary for office equipment repair and maintenance
- Assists with operation of association's major events, such as membership meetings, Golf Event, Parade of Homes, etc.
- Prepares material as directed by Executive Officer for the meeting packets for the Board of Directors and other committees
- Sorts incoming mail and ensures outgoing mail is either picked up or delivered to the post office
- Opens, logs and stamps all incoming checks, keep Executive officer informed of all checks received. Gets bank deposits ready for deposit by EO on a weekly basis.
- Performs other duties as apparent or directed by the Executive Officer of the Association Updated 5/23/2019
Requirements:
High School diploma or GED 1 year of experienceWork Schedule:
Full timeSalary:
$17.00- $20.