Personal Assistant / Household Manager- Odessa, Florida

Full Time Odessa, Florida 33556 Personal Assistant / Household Manager- Odessa, Florida 33556 Start Date ASAP Schedule Monday through Friday 10:00 AM to 6:00 PM 40 hours per week guaranteed Evening and weekend availability may be required with advance notice Flexibility is required based on the changing needs of the family and household Compensation and Benefits $100,000 gross annual salary Employees are eligible for a total of ten combined paid sick and vacation days during the first year of employment. PTO begins accruing upon employment but may not be used until the employee has completed six months of continuous employment. Unused PTO does not carry over unless otherwise required by law or approved by the employer. 5 paid holidays Vehicle provided for work-related driving during working hours Position Overview A busy, warm, and active private family in Odessa, Florida is seeking a highly organized, detail-oriented, computer-savvy, and proactive Hybrid Personal Assistant / Household Manager to support the day-to-day flow of two private residences located approximately 1.5 miles apart. The main residence is situated on Lake Keystone, and the second residence is occupied by elderly family members who require patience, kindness, and respectful support. This is a long-term opportunity for a self-starting professional who thrives in a fast-moving household, enjoys creating systems, and understands the importance of discretion, confidentiality, professionalism, and working well with existing household staff. The household includes two college-aged sons, a teenage daughter, a younger school-aged child, and extended family. The family travels periodically, hosts events in the home, and maintains an active lifestyle with sports, school activities, family gatherings, and frequent visitors. Ideal Candidate The ideal candidate is warm, friendly, meticulous, highly organized, emotionally mature, and naturally proactive. This person should be able to see what needs to be done without constant direction and should take pride in keeping the home running smoothly, organized, and presentable. The right candidate will be comfortable working around children, elderly family members, existing staff, vendors, contractors, schools, coaches, and guests. A calm, kind, respectful, and professional demeanor is essential. Strong technology and communication skills are required. The Family Assistant should be comfortable using email, shared calendars, spreadsheets, scanning systems, cloud storage, TeamSnap, online ordering platforms, return systems, and other digital tools to help manage household details efficiently and accurately. The ideal candidate will also be flexible, adaptable, and able to shift priorities as family schedules change. This person must be comfortable with a household where needs can change quickly and where a proactive, solutions-oriented approach is highly valued. Key Responsibilities Maintain organization and order throughout the household Assist with household systems, filing, paperwork, records, and general administrative support Maintain organized records, receipts, household inventories, and digital files Sort through papers, household items, supplies, and family materials to determine what should be kept, discarded, filed, donated, or organized Create and maintain spreadsheets for vendor services, household expenses, payments, repairs, follow-ups, service dates, and recurring household needs Track household vendors, appointments, maintenance schedules, deliveries, repairs, and service providers Coordinate appointments, vendors, activities, travel, deliveries, and family scheduling Assist with calendar management and scheduling for family, household, school, sports, travel, and vendor needs Prioritize and manage multiple competing tasks in a fast-moving household Communicate professionally with vendors, schools, coaches, contractors, household staff, and service providers Respond promptly during working hours Coordinate with contractors, landscapers, repair professionals, delivery teams, and household vendors Follow up with vendors and service providers to ensure tasks are completed properly and to the household's quality standards Assist with errands, returns, online ordering, shopping, household pickups, and general family support Help keep the home organized, guest-ready, and presentable Move between the main residence and the second family residence as needed Provide patient, respectful support related to elderly family members in the second home Assist with event preparation, household setup, and general hosting support when needed Assist with sports-related logistics, including loading and unloading coolers, supplies, and equipment from vehicles as needed Walk longer distances at sporting events while assisting with supplies or sporting equipment as needed Work collaboratively with the nanny, full-time housekeeper/laundress, and any additional household staff Anticipate household needs and proactively solve problems without requiring constant instruction Maintain strict confidentiality and discretion at all times Confidentiality and Discretion Confidentiality is of the highest priority in this household. The candidate must maintain strict confidentiality regarding all family, business, financial, legal, personal, household, and scheduling matters. Household information, family schedules, photos, conversations, personal details, business matters, and private family information may not be shared with third parties at any time. Requirements Prior experience as a Family Assistant, Household Assistant, Household Manager, Personal Assistant, or similar private service role Strong organizational and administrative skills Strong written and verbal communication skills Computer savvy with the ability to create and maintain spreadsheets Comfortable using email, shared calendars, spreadsheets, scanning systems, cloud storage, TeamSnap, online ordering platforms, and return systems Excellent attention to detail Ability to prioritize and manage multiple competing tasks Ability to anticipate needs and proactively solve problems Professional, discreet, honest, and trustworthy Positive attitude, emotional maturity, reliability, and professionalism at all times Comfortable working in a busy private household Kind and respectful toward children, elderly family members, guests, vendors, and staff Comfortable adapting to changing family schedules and household needs Available for occasional evening or weekend support with advance notice Valid driver's license and clean driving record Comfortable transporting children if needed Must maintain safe driving practices at all times Comfortable driving between two nearby residences and handling errands as needed Willing to complete a background check and provide references Willing to complete a drug test Authorized to work in the United States Bilingual or proficient in Spanish is preferred but not required Physical Requirements Ability to lift packages, organize supplies, move light household items, and stand or walk for extended periods of time Ability to walk longer distances at sporting events while assisting with sporting equipment, supplies, or family needs Ability to load and unload coolers, bags, supplies, and equipment from vehicles as needed Household Details Two private residences located approximately 1.5 miles apart Main residence is located on Lake Keystone No pets Existing staff includes a nanny and a full-time housekeeper/laundress English is primarily spoken in the home, with Spanish as a strong second language Confidentiality, professionalism, flexibility, and discretion are expected at all times. 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