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Sr. Administrative Assistant
Job
Robert Half
Orlando, FL (In Person)
Full-Time
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Job Description
Description We are looking for a highly skilled Senior Administrative Assistant to join our team in Orlando, Florida. This is a Contract to permanent position requiring a detail-oriented individual to support our engineering and administrative staff by producing high-quality reports, proposals, and deliverables while ensuring smooth office operations. The ideal candidate will excel in managing multiple responsibilities, maintaining accuracy, and collaborating effectively in a fast-paced environment.
Responsibilities:
- Prepare, proofread, and format technical reports and proposals, ensuring grammatical accuracy and precise layout.
- Create and edit complex documents in Microsoft Word, including tables, multi-column layouts, and embedded graphics.
- Develop and maintain Excel spreadsheets for data tracking, calculations, and reporting purposes.
- Coordinate printing, binding, and distribution of documents, and perform basic troubleshooting for office equipment.
- Manage data entry tasks and maintain both electronic and physical filing systems efficiently.
- Organize meetings, reserve conference rooms, and arrange travel itineraries for staff, including flights and accommodations.
- Use Outlook and Teams for scheduling, internal communication, and meeting coordination.
- Learn and utilize proprietary reporting software to support project deliverables and maintain quality control.
- Prioritize tasks effectively, handle multiple deadlines, and collaborate with team members to ensure project success.
- Adapt to new tools and processes while maintaining a high standard of work. Requirements
- A minimum of three years of administrative or secretarial experience.
- Typing proficiency of at least 50 words per minute with a strong focus on accuracy.
- Proven ability to produce technical documents with advanced formatting, including tables and graphics.
- Proficiency in Microsoft Office 365 (Word, Excel, Outlook, and Teams) and Adobe software.
- Strong skills in document formatting and spreadsheet management, including data entry and basic analysis.
- Exceptional organizational skills with the ability to prioritize tasks and manage workloads independently.
- Quick learner with adaptability to new software tools and systems.
- Excellent communication skills, both written and verbal, and a collaborative approach to teamwork.