Sr. Administrative Assistant

Description We are looking for an experienced Senior Administrative Assistant to support a busy engineering office. This permanent, on-site role offers an opportunity to transition into a permanent position for an organized candidate who can create high-quality technical documents, coordinate daily administrative activities, and help keep project workflows on track. The ideal candidate brings strong writing, formatting, and organizational skills, along with the ability to manage multiple priorities in a deadline-driven environment.

Responsibilities:

• Prepare, format, review, and finalize technical reports, proposals, invoices, and other project documents with a high degree of accuracy and care.
• Develop and edit advanced Microsoft Word files that include structured layouts, tables, graphics, headers and footers, and other specialized formatting elements.
• Build and maintain Excel spreadsheets used for tracking information, performing calculations, and supporting reporting needs.
• Handle printing, copying, collating, binding, and distribution of completed materials for internal teams and external deliverables.
• Support daily office operations by using and maintaining equipment such as printers, copiers, and binding machines, including basic troubleshooting and restocking supplies.
• Enter data accurately and organize both digital and physical records to ensure information is easy to access and well maintained.
• Coordinate meetings by arranging rooms, preparing materials, managing calendars, and supporting communication through Outlook and Teams.
• Arrange business travel, including flights, hotel reservations, ground transportation, and related itineraries or documentation.
• Learn and use specialized reporting tools to assist with document production, quality checks, and project support activities. Requirements
• At least 3 years of administrative or secretarial experience in an office setting that requires strong attention to detail.
• Typing speed of 50 words per minute or higher with strong attention to accuracy, grammar, and punctuation.
• Proven experience producing technical or data-heavy documents that require precise formatting, tables, figures, and organized layouts.
• Proficiency with Microsoft Office 365, including Word, Excel, Outlook, and Teams, as well as Adobe software.
• Strong Excel skills, including data entry, formulas, and basic spreadsheet analysis.
• Ability to manage competing priorities, work independently, and consistently meet deadlines.
• Strong written and verbal communication skills with a collaborative and adaptable approach to supporting teams.
• Experience in an engineering, architecture, or construction environment is preferred.

TalentMatch® Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .