Personal Assistant

Personal Assistant Modern OBGYN Care Pembroke Pines, FL Job Details Full-time $22 - $25 an hour 5 hours ago Qualifications Foreign language proficiency Computer operation Team supervision Presentations for conferences or internal meetings Zoom Project coordination Healthcare practice team management Driver's License Video conferencing software Calendar management Leading team collaboration initiatives Productivity software Video conferences (communication methods) Chauffeur driving Task assignment Technical Proficiency File organization Time management Travel planning Full Job Description About the Role We are seeking a highly organized, dynamic, and reliable Executive Personal Assistant to provide comprehensive support for the owner of a busy medical and aesthetics practice. This is a unique hybrid role that requires a balance of high-level business administration, staff leadership, and personal assistance. The ideal candidate is a natural leader who thrives in a fast-paced environment, possesses exceptional communication skills, and is completely fluent in both English and Spanish. If you are extremely punctual, tech-savvy, and love keeping things running smoothly, we want to hear from you!

Key Responsibilities Practice Administration & Leadership Team Leadership:

Act as a primary point of contact for employees. Guide, support, and lead the team to ensure a smooth daily workflow within the practice.

Public Speaking:

Confidently represent the owner and the practice in meetings, presentations, or public speaking engagements as required.

Operations Support:

Handle critical administrative and operational tasks for the medical and aesthetics practice.

Communication & Scheduling Communications Hub:

Promptly and professionally handle incoming phone calls, draft emails, and respond to inquiries.

Meeting Management:

Schedule, coordinate, and host virtual meetings via Zoom, ensuring all technology runs smoothly and agendas are met.

Time Management:

Maintain and organize complex daily schedules, ensuring the owner is always on time and prepared.

Personal Assistance Personal Tasks:

Handle personal errands, bookings, and logistical tasks to optimize the owner's time and reduce daily friction.

Transportation:

Drive to various locations for errands, meetings, or practice-related needs.

Qualifications & Requirements Bilingual Proficiency:

Must be 100% fluent in both English and Spanish (written and verbal).

Technical Skills:

Strong computer literacy, including proficiency with email management, Zoom, scheduling tools, and standard office software.

Driving:

Must possess a valid driver's license, a clean driving record, and reliable transportation.

Leadership & Interpersonal Skills:

Proven ability to work well with employees, delegate tasks, and act as a respected leader in the workplace.

Public Speaking:

Comfortable and articulate when speaking in front of groups or leading meetings.

Exceptional Organization:

Flawless time management skills with a meticulous eye for detail.

Reliability:

Strict adherence to punctuality and a high level of responsiveness during working hours.

Pay:

$22.00 - $25.00 per hour

Work Location:

In person