Administrative Assistant, Solar Operations

Administrative Assistant, Solar Operations Sanford, FL Job Details 1 day ago Qualifications Project team coordination Phone communication Renewable energy Project coordination Collaborating with government agencies Mid-level Administrative experience Data entry Project management software CRM system proficiency Productivity software Phone etiquette 2 years Communication skills Technical Proficiency Project scheduling Permitting phase involvement Stakeholder relationship building Solar energy Cross-functional communication

Full Job Description Job Title:

Administrative Assistant, Solar Operations Position Summary:

SunVena seeks a motivated and detail-oriented Administrative Assistant to provide essential day-to-day support for the Operations Department. The primary responsibility is to ensure all required project components are processed in a timely manner, upholding high standards of quality and efficiency to progress solar projects. This position reports to the Director of Operations.

Key Responsibilities:

Perform data entry for all new deals, transferring information from the Sales CRM to the Operations CRM. Monitor the job board to identify projects ready for install and coordinate scheduling with the Install Team. Make calls to building departments to follow up on permits. Manage and track project deliverables and timelines. Prepare and submit Notice of Commencement's for all projects. Maintain communication and positive relationships with AHJ's (Authorities Having Jurisdiction). Monitor and update permit expirations, cancellations, and existing permits. Coordinate interdepartmental communications. Perform other administrative duties as assigned.

Qualifications:

2+ years of dedicated experience in solar operations administration or project coordination. Strong understanding of the solar project lifecycle, including AHJ permitting and utility interconnection. Proficiency with CRM and project management softwares. Advanced proficiency in Word, Excel, PowerPoint, and other computer applications Excellent written and verbal communication skills, including professional telephone etiquette. Proven ability to manage complex project deliverables, multitask efficiently, and maintain outstanding organizational follow-through. Self-guided, self-motivated, and proactive work ethic. As part of our hiring process, we require all potential employees to undergo a drug test. We take the safety and well-being of our employees and customers very seriously, and believe that maintaining a drug-free workplace is essential. Therefore, we require all candidates to pass a drug screening before we can consider them for employment. SunVena is committed to creating a diverse environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.