Pharmacy Secretary

Department:

Pharmacy Schedule/Status:

8am-5pm;

Full Time Standard Hours/Week:

40

General Description:

Under the general supervision of the Director of Pharmacy, the Pharmacy Secretary II provides reception and secretarial support services in the pharmacy area including coordinating communication, maintaining records, and assisting pharmacy staff with day to day organizational tasks. The position shall exemplify the desired Culture of Choice and philosophies of Parrish Healthcare.

Key Responsibilities:

Provides exceptional greetings either by phone or face-to-face for all visitors, demonstrating hospitality and superior administrative support service, ensuring exceptional customer care to all. Answers and direct phone calls, emails, and other communications within the pharmacy department. Assists in the monitoring of scheduled appointments, unannounced visitors, and incoming/outgoing phone calls for Director of Pharmacy. Receives incoming telephone and personal callers and screens those in the secretary's judgment may be transferred; personally, takes care of many matters and questions including answering substantive questions not requiring detailed research or technical knowledge. Demonstrates effective professional, interpersonal and communications skills. Responsible for typing and processing memorandums and documents. and assists in preparing reports, presentations and correspondence as needed. Reserves conference rooms as required. Maintain and organize departmental records, invoices, reports, and files. Take minutes during department meetings and committee meetings as required. Completes and routes internal forms, requisitions and invoices after signature by Director of Pharmacy. Assists others in using clerical equipment as well as technical equipment for presentations. Ensures all clerical equipment such as fax, printer, and copiers are properly maintained. Attends monthly staff meetings and huddles to stay aware of policies and operational procedures. Maintains inventory of office supplies; re-stocking as necessary. Performs similar or related duties as assigned. Knows fire, disaster and safety procedures and regulations as it pertains to the work area. Serves as primary courier for the pharmacy department to deliver medications to off site locations.

Requirements:

Formal Education:

High School diploma or GED required.

Work Experience:

2 years > 3 years

Required Licenses, Certifications, Registrations:

Valid State of Florida Drivers License (FDL) and Motor Vehicle Record (MVR) that is acceptable to PMC's corporate automobile insurance carrier is strongly preferred — license will be screened prior to employment and annually thereafter (if applicable).

Full Time Benefits:

Eligible to participate in a number of PMC-sponsored benefits, including: Benefits Start on Day 1 Health, Dental and Vision Insurance 403(b) Retirement Program Tuition Reimbursement/Educational Assistance EAP, Flex Spending, Accident, Critical and Other Applicable Benefits Annual Accrual of 152 Personal Leave Bank (PLB) Hours