Administrative Assistant II

ISSUED:

06/23/2026

CLOSES:

06/29/2026

Position:

ADMINISTRATIVE ASSISTANT II

Salary:

$22.30

Per Hour Department:

FIRE RESCUE

Division:

Deputy Of Operations Hours:

8:30 A.M. to 5:00 P.M., Monday - Friday; must be available for extended hours as needed.

Other:

THIS IS AN AT-WILL POSITION.

Use the Job ID based on the Position Location as follows Location Job ID 405 Pike Road, WPB 35145 Responsible for providing advanced administrative and clerical support to two sections within Palm Beach County Fire Rescue's Administration Division. Responsibilities include scheduling appointments and meetings, maintaining calendars, preparing correspondence, reports, agendas, and meeting minutes, managing confidential files and records, coordinating travel requests, and serving as a primary point of contact for staff and visitors. This position is responsible for reviewing, processing, tracking, and ensuring compliance for tuition reimbursement requests, certification and re-certification, degree approval requests, and State Supplemental Compensation applications. Additional duties include assisting with timekeeping records, coordinating high-profile meetings and events, maintaining records retention requirements, supporting new hire processes, ordering office supplies, preparing presentations and reports, and communicating with County departments, outside agencies, and Fire Rescue personnel. The successful candidate must be highly organized, detail-oriented, capable of exercising independent judgment, and able to manage multiple priorities while maintaining confidentiality and compliance with County policies, Fire Rescue procedures, and the Collective Bargaining Agreement (CBA).

QUALIFICATIONS

This position requires qualified applicants to possess the following: Graduation from high school or an equivalent recognized certification; minimum of four (4) years of progressively responsible office experience, which includes six (6) months reviewing, overseeing, and leading the work of others.

PREFERRED QUALIFICATIONS

Preferred qualifications include: Experience using Microsoft Office programs, Advanced Excel skills experience, and Experience with Human Resources Information System (HRIS). All employees of Palm Beach County may be required to work before, during and/or after a natural or man-made disaster or hurricane. In accordance with Affirmative Action requirements of Sec. 503 of the Rehabilitation Act of 1973, as amended, and provisions of the Americans with Disabilities Act of 1990, the County provides reasonable accommodation. If you need a reasonable accommodation for interviewing or initial employment, please notify the Palm Beach County BCC Human Resources Department. EO/AA Employer M/F/D/V; (Drug Free Work Place).