Construction Administrative Assistant

Construction Administrative Assistant At M.A. Construction Group , we are a team driven by integrity, accountability, and a solutions-based mindset. As a family-owned and operated company, we take pride in building strong relationships and delivering high-quality work backed by years of experience. Our culture is centered on ownership, teamwork, and a "can-do" attitude, where every team member plays a vital role in our success. Position Overview We are seeking a highly organized and motivated Construction Administrative Assistant to support our growing team. This role is ideal for someone who thrives in a fast-paced environment, can pivot quickly, and takes pride in delivering excellent customer service. As the first point of contact for clients and partners, you will play a key role in maintaining our reputation for professionalism and responsiveness while supporting our sales, production, and financial teams. Responsibilities Answer and direct incoming phone calls with professionalism and a positive attitude Draft and respond to customer and vendor correspondence Perform data entry tasks and maintain proper insurance records Assist with invoicing, payments, and basic bookkeeping tasks Organize documents, files, and office records Assist and attend firm sponsored workday networking events as needed Assist with permitting applications Support management with various clerical and administrative duties as needed Manage on-line work order platforms for our national clients Promote office camaraderie and team engagement by supporting a positive work environment, coordinating occasional team activities, and bringing a positive and friendly attitude to the workplace. Qualifications Previous administrative experience preferably in the construction industry or customer service area for 2 years Strong computer understanding and accurate data entry skills Excellent written and verbal communication skills Ability to prioritize responsibilities in a fast-paced environment Strong attention to detail and organizational skills Reliable and punctual Preferred Qualifications Bilingual English / Spanish Working knowledge of QuickBooks Enterprise Experience in the construction industry and knowledge of permitting, insurance certificates, and lien waivers

Benefits:

Health insurance, short term disability, life insurance and 401k for full-time employees.

NOTE:

32 - 40 hours per week, Monday through Friday required This is an in-office position ONLY. More about M.A. Construction…. Our Core Values Our Core Values serve as our basic rules and requirements to function in this role: We Build with

Integrity and Character:

Every project, decision, and interaction reflects our values — integrity, ownership, care, teamwork, and a can-do attitude. We're passionate about what we do, take responsibility for our work, and always strive to find the best solution together. Own It /

Nail It:

We treat every project as if it's our own! Our Group takes ownership of each task and works diligently to strive for excellence when performing these tasks. We Give a Sh•! We fundamentally care. And because we give a sh•, it leads to: employees returning home safely each workday, personal fulfillment, positive change, and meaningful contributions to our team and community.

We're Better Together:

We spend 40 hours a week together. Surround yourself with those that share similar objectives, support one another and leverage each other's strengths to achieve a common goal. This promotes a culture of inclusivity and cooperation and demonstrates that the whole is greater than the sum of its parts. The Answer is Yes!: We are a solution based company. Give us a problem and we'll explore all possibilities to solve that problem. "No" isn't in our vocabulary. For more information visit maconstructiongroup.com

Pay:

$22.00 - $25.00 per hour

Benefits:

401(k) Health insurance Life insurance

Education:

Associate (Preferred)

Language:

English (Required) Ability to

Commute:

West Park, FL 33023 (Required)

Work Location:

In person