Administrative Assistant

We are looking for a detail-oriented Administrative Assistant to support day-to-day HR operations in Windermere, Florida. This Long-term Contract position focuses on onboarding coordination, training support, employee communication, and administrative assistance for talent acquisition activities. The ideal candidate is organized, responsive, and comfortable managing documents, tracking progress, and handling employee inquiries with professionalism.

Responsibilities:

• Coordinate onboarding activities by preparing materials, distributing required documents, and helping new hires move through pre-employment steps.
• Support internal learning efforts by sending training assignments and assessments, monitoring participation, and prompting employees to complete outstanding items.
• Respond to employee questions related to HR processes, policies, and general administrative matters, escalating issues when appropriate.
• Provide day-to-day assistance to the Senior Talent Acquisition Manager with scheduling, correspondence, and hiring-related administrative tasks.
• Maintain accurate HR records and documentation within HR information systems and shared files to ensure information is current and accessible.
• Prepare and distribute HR-related documents to employees across multiple locations nationwide.
• Use Microsoft Outlook and Excel to manage communications, organize information, track status updates, and produce internal reports.
• Assist with routine HR administration, including document control, follow-up activities, and coordination of internal communications.