Administrative Assistant

Description We are looking for an Administrative Assistant to support planned giving activities within the Office of Investments in Atlanta, Georgia. This contract opportunity is ideal for someone who combines strong administrative coordination skills with accuracy in recordkeeping, reporting, and document management. The position will play an important role in organizing donor-related information, supporting fundraising and marketing tracking, and improving access to essential forms and digital resources.

Responsibilities:

• Coordinate administrative support for planned giving operations, ensuring records, documents, and communications are organized and up to date.
• Maintain donor and fundraising data, prepare regular activity reports, and help monitor production results tied to giving initiatives.
• Track marketing efforts and organize related materials so teams can easily locate and use electronic assets and reference documents.
• Catalog internal policies, procedures, and forms while helping improve document control and digital accessibility across the office.
• Manage invoice processing and related administrative follow-up with a high level of accuracy and timeliness.
• Digitize paper-based files and assist with maintaining reliable electronic records for donor, estate, and trust-related documentation.
• Use Excel and Microsoft 365 tools to compile information, generate reports, and support daily administrative workflows.
• Prepare, edit, and maintain PDF documents and forms using Adobe Acrobat for efficient distribution and storage. Requirements
• Prior experience in an administrative support position with responsibility for data entry, reporting, and document coordination.
• Proficiency with Microsoft Excel and Microsoft 365 for tracking information, organizing data, and producing reports.
• Hands-on experience using Adobe Acrobat to create, edit, and manage digital documents.
• Background in invoice handling and general office administration.
• Familiarity with donor records, nonprofit operations, or environments involving fundraising support.
• Exposure to estates, trusts, or planned giving activities is strongly preferred.
• Strong attention to detail with the ability to manage sensitive information accurately and confidentially.

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