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Administrative Assistant
Job
Robert Half
Macon, GA (In Person)
Full-Time
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Job Description
Description We are looking for an organized Administrative Assistant to support daily office operations for a construction and contractor environment in Macon, Georgia. This Long-term Contract position will provide essential coordination for department leaders and staff by handling documentation, scheduling, records, and front-office administrative tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while keeping multiple priorities on track.
Responsibilities:
- Coordinate administrative activities for leadership and team members, ensuring daily office functions run efficiently and professionally.
- Draft, format, and distribute letters, reports, meeting agendas, and other business documents with accuracy and attention to detail.
- Organize and maintain tenant, applicant, and program records in alignment with established agency guidelines and documentation standards.
- Arrange calendars for appointments, inspections, interviews, and internal meetings while helping stakeholders stay informed of upcoming commitments.
- Enter information into databases, update records promptly, and support overall file accuracy through consistent data management practices.
- Manage incoming and outgoing mail, monitor office supply levels, and help maintain an orderly and well-supported workspace.
- Provide administrative assistance for application intake, recertification activities, and waitlist support as needed across housing-related programs.
- Monitor due dates, required forms, and supporting paperwork to help ensure timely completion of program-related administrative processes.
- Assist with basic transactional tasks such as purchase order preparation, invoice handling, and other routine office support duties. Requirements
- Experience providing administrative support in an office setting.
- Strong data entry skills with the ability to maintain accurate electronic and paper records.
- Ability to answer inbound calls and deliver courteous front-desk or receptionist support.
- Proficiency in preparing business correspondence, reports, and other office documentation.
- Strong organizational skills with the ability to manage schedules, deadlines, and multiple priorities.
- Ability to handle confidential information with discretion and care.
- Comfortable using standard office systems, databases, and general administrative tools.