Administrative Assistant

We are looking for an organized Administrative Assistant to support daily office operations for a construction and contractor environment in Macon, Georgia. This Long-term Contract position will provide essential coordination for department leaders and staff by handling documentation, scheduling, records, and front-office administrative tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing sensitive information while keeping multiple priorities on track.

Responsibilities:

• Coordinate administrative activities for leadership and team members, ensuring daily office functions run efficiently and professionally.
• Draft, format, and distribute letters, reports, meeting agendas, and other business documents with accuracy and attention to detail.
• Organize and maintain tenant, applicant, and program records in alignment with established agency guidelines and documentation standards.
• Arrange calendars for appointments, inspections, interviews, and internal meetings while helping stakeholders stay informed of upcoming commitments.
• Enter information into databases, update records promptly, and support overall file accuracy through consistent data management practices.
• Manage incoming and outgoing mail, monitor office supply levels, and help maintain an orderly and well-supported workspace.
• Provide administrative assistance for application intake, recertification activities, and waitlist support as needed across housing-related programs.
• Monitor due dates, required forms, and supporting paperwork to help ensure timely completion of program-related administrative processes.
• Assist with basic transactional tasks such as purchase order preparation, invoice handling, and other routine office support duties.