Administrative Specialist - Front Desk

Description:

Job Type:

Full-time -

Exempt Position:

Administrative Specialist -

Front Desk Location:

Norcross, GA (On-site)

Company Overview:

GlobalMed Logistix, LLC (GMLx) is a leading healthcare third party logistics company specializing in warehousing, distribution, inventory management and superior customer service. Leveraging over 40 years of experience and expertise in healthcare logistics, GMLx provides companies with the confidence and resources needed to grow their business. GMLx is driven to exceed customer expectations by continuously innovating and improving the skills and resources required to be the most dependable and customer-focused 3PL provider in healthcare.

Mission:

To be a trusted partner who provides value driven solutions to our healthcare customers through technology, superior service and a win-win culture. Together we grow.

Position Overview:

The Administrative Specialist - Front Desk serves as the first point of contact and provides administrative support to ensure smooth day-to-day office operations. This role creates a welcoming and professional front office experience while also managing incoming calls and correspondence, coordinating office supplies and general office needs, and assisting with scheduling and other administrative tasks. The Administrative Specialist - Front Desk helps maintain an organized, efficient, and customer-focused environment while supporting communication and coordination across the organization.

Responsibilities:

Greet and assist visitors, clients, and vendors in a professional and courteous manner. Answer, screen, and direct incoming phone calls and respond to general inquiries. Manage front desk operations, including receiving deliveries, sorting mail, and maintaining the reception area. Provide administrative support such as data entry, filing, scanning, copying, and document preparation. Assist with scheduling meetings, reserving conference rooms, and coordinating office logistics as needed. Maintain office supplies and coordinate orders to support daily business operations. Maintain accurate records and handle sensitive information with professionalism and discretion. Identify opportunities to improve front desk and administrative processes for greater efficiency and service quality.

Qualifications:

High school diploma or equivalent required; associate degree or additional administrative training preferred. 2-3 years of front desk, receptionist, customer service, or administrative support experience. Strong organizational skills and ability to manage multiple tasks in a fast-paced office environment. Professional verbal and written communication skills with strong attention to detail. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams. Ability to provide excellent customer service and maintain a welcoming, professional presence at the front desk. Ability to handle confidential and sensitive information with discretion. Dependable, resourceful, and able to work independently while supporting a team-oriented environment. Physical and Location Demands While performing the duties of this job, the employee is regularly required to stand, walk, use hands to handle or feel, reach with hands and arms, stoop, kneel, and crouch. This is an exempt position, requiring flexibility in work hours to meet operational needs. This position is in Norcross, GA, essential on-site. EEO At GlobalMed Logistix, our people are the driving force behind everything we do. GlobalMed Logistix is an equal opportunity employer that aspires to be the best in the business by building a Team Member experience that celebrates growth, development, and purpose.

OTHER DUTIES

Please note: this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time, with or without notice.

Requirements:

High school diploma or equivalent required; associate degree or additional administrative training preferred. 2-3 years of front desk, receptionist, customer service, or administrative support experience. Strong organizational skills and ability to manage multiple tasks in a fast-paced office environment. Professional verbal and written communication skills with strong attention to detail. Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and Teams. Ability to provide excellent customer service and maintain a welcoming, professional presence at the front desk. Ability to handle confidential and sensitive information with discretion. Dependable, resourceful, and able to work independently while supporting a team-oriented environment.