Administrative Assistant

Administrative Assistant Honolulu, HI Job Details Full-time $18.94 - $24.01 an hour 1 day ago Benefits Paid holidays Disability insurance Health insurance Dental insurance 401(k) Happy hour Paid time off Employee assistance program Vision insurance 401(k) matching Lunch & learns Qualifications Employee onboarding Event coordination Word processing Expense management Filing Mid-level High school diploma or GED Client invoicing Shipping & receiving Task prioritization Contracts Construction administrative experience Equipment maintenance Clerical experience Appointment scheduling Phone call management Document management Onboarding process management Travel scheduling 2 years Full Job Description At Cumming Group, you will work on some of the world's most exciting projects in a dynamic environment where your success is measured by the impact you make. We are one of the fastest-growing project and cost management consultancies in the United States, as reflected in our top 10 rankings in ENR. With over 60 offices globally, an extremely diverse project portfolio, and double-digit year-over-year revenue growth, the opportunities to make your mark are limitless! The Administrative Assistant plays a crucial role in providing comprehensive administrative support services to the office. This position involves a wide range of duties, including but not limited to answering telephone calls, managing incoming and outgoing mail, meeting coordination, onboarding support, word processing, establishing and organizing filing systems, overseeing document control systems, and offering general administrative support to the project team. Additionally, the Administrative Assistant serves as a cultural ambassador, embodying the organization's values and fostering a positive and inclusive work environment. By effectively managing administrative tasks and embodying the organization's values, the Administrative Assistant contributes to a positive and productive work environment, supporting the overall success of the team and the organization.

RESPONSIBILITIES

Maximize office productivity through proficient use of appropriate software applications. Coordinate travel and complete expense reports. Maintain contact with customers and outside vendors. Provides new hires with welcome package, tour of the facility, keys, and introduction to all team members. Maintains office equipment and ensures all products are in working order. Order and maintain supplies. Plan and organize Happy Hours, Team Building events, Summer and Holiday parties. Coordinate Lunch and Learns, Birthday/Anniversary lunches. Coordinate and arrange office meetings, prepare agendas, reserve, and prepare facilities. Provide support to IT Team. Provide support to Facilities Team. Assists Team Members with expense reports. Provide accounting support with monthly invoicing. Manage company credit card. Manage schedules, calendars, and appointments. Handle mail and shipping. Administer architectural and construction contracts.

QUALIFICATIONS

High School Diploma or equivalent is required. A minimum of two years' of experience in a related position supporting team of professionals is required. Ability to multi-task, prioritize and work efficiently. Ability to work independently, self-starter, energetic. Ability to perform at high levels in a fast paced, ever-changing work environment. Must be able to shift gears easily and feel comfortable wearing multiple hats. #LI-RM1 Cumming Group is committed to providing Equal Employment Opportunity in its personnel policies and practices. It is Cumming Group's policy to recruit, hire, train and promote Team Members and applicants for employment without regard to race, color, creed, religion, age, sex, marital status, registered domestic partner status, genetic information, sexual preference, sexual orientation, gender (including gender expression and gender identity), pregnancy (including childbirth or related medical conditions, including breastfeeding), military service, national origin, ancestry, citizenship, physical disability, mental disability, veteran status or any other protected classification under federal, state, or local law. All such decisions are based on (1) individual merit, qualifications, and competence as they relate to the particular position, and (2) promotion of the principle of equal employment opportunity. All other terms and conditions of employment, such as compensation, benefits, transfers, layoff, return from layoff, training, education, and social and recreational programs, are administered without regard to the characteristics described above. To this end, Cumming Group complies with all provisions of Title VII of the Civil Rights Act of 1964 as amended, all of the rules, regulations and relevant orders of the Secretary of Labor, and all similar state and local laws. The salary range for this full-time role is $18.94-$24.01 per hour. Ranges are determined based on the position, geography, client and industry experience and level, and represent a good faith effort to provide a fair and equitable salary. This range reflects base salary only, and not the total compensation package. Cumming Group reserves the right to pay more or less than the posted range, depending on a candidate's experience, skills, and qualifications, including client requirements. In addition to base salary, Cumming Group offers a comprehensive benefits package including: Medical Dental Insurance Vision Insurance 401(k) 401(k) Matching Paid Time Off Paid Holidays Short and long-term disability Employee Assistance Program