Corporate Administration Assistant

Corporate Administration Assistant Robinson Inc - 3.2 Altoona, IA Job Details 8 hours ago Qualifications Employee onboarding Record keeping Microsoft Excel Microsoft Outlook Phone communication Inventory management Event coordination 5 years Greeting customers Filing Mid-level Administrative experience Surveillance Data entry Organizational skills Microsoft Teams Order placement Purchasing Clerical experience Office management Phone call management Employee engagement Onboarding process management Associate's degree Communication skills

Full Job Description Exciting Opportunity:

Corporate Administrative Assistant - Iowa Facility Opening in 2027 Be part of something big! Robinson Inc is opening a brand-new manufacturing facility in Altoona, Iowa, set to open in early 2027, and we're looking for a Corporate Administrative Assistant to help with setting up the facility. This is a fantastic opportunity for a visionary leader who is excited to learn and grow with the company and can easily adapt to a fast-changing environment.

COMPANY OVERVIEW

We appreciate your interest in joining our team! At Robinson, Inc. we pride ourselves on our manufacturing solutions and ownership culture, which support the industries we serve and our local communities. Robinson is employee-owned and is driven by a dedicated team of skilled professionals that value trust, loyalty, teamwork, integrity, and accountability as the foundations of our organization. We strive to provide customer service that goes above and beyond the standard. Click here to view our Benefits Snapshot

JOB OVERVIEW

The Corporate Administration Assistant provides both front desk reception and administrative support across corporate departments. This hybrid position ensures smooth communication, efficient office management, and employee support. Success in this position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with employees at all levels.

ROLE + RESPONSIBILITIES

(includes but not limited to) Reception & Visitor Management Serve as the main receptionist, greeting all visitors professionally and arranging backup coverage as needed. Answer, screen, and forward incoming calls; take accurate messages and relay promptly. Check in visitors/contractors, monitor front door facility cameras, and manage building access. Open, sort, and distribute mail across all company locations and making weekly PO Box runs. Ensure reception and common areas remain professional and welcoming. Administrative Support Provide administrative support for corporate departments within the organization including filing, copying, and scanning. Assist with preparation and coordination of companywide events. Order and maintain office supplies across facilities, ensuring timely replenishment. Purchase and coordinate employee gifts (sympathy, new baby, etc). Create and share employee communications via monitors and email platforms. Collaborate with vendors to ensure timely delivery of supplies, uniforms, and promotional items. Employee Onboarding & Engagement Support new employee orientations: prepare new hire folders, uniform packets, and conference room setups. Take and post employee photos and order orientation lunches. Manage uniforms, recruiting items, and company store inventory.

QUALIFICATIONS

Associate's degree or minimum of 5+ years of administrative experience required. Proficiency with Microsoft Suite including Word, Excel, Outlook and PowerPoint; experience with Teams and OneNote a plus. Strong communication skills with high attention to detail. Ability to plan, prioritize, and manage multiple tasks effectively.

PREFERRED SKILLS

Strong problem-solving skills with timely resolution. Effective planning and multitasking under deadlines. High accuracy in data entry and record keeping. Collaborative team player with a positive attitude.

TRAVEL REQUIREMENTS

This position may require travel to Wisconsin Robinson facilities. At Robinson, we value professionalism, expertise, and a dedication to craftsmanship. We offer a dynamic work environment where employees are empowered to excel and grow within their roles. Join us in our mission to deliver exceptional metal fabrication solutions while fostering a culture of collaboration, innovation, and employee satisfaction. Robinson is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.