Office Secretary

Overview We are seeking a dynamic and highly organized Office Secretary to join our team! This vital role ensures the smooth operation of daily office activities, providing exceptional administrative support and maintaining an efficient work environment. The ideal candidate will be detail-oriented, with the ability to multitask confidently, you'll need to help organize and keep track of schedules. If you thrive in a role that combines clerical precision this opportunity is perfect for you! Responsibilities Operate a phone systems to handle inquiries, schedule appointments, and relay messages promptly Maintain organized filing systems and ensure all documents are accurately stored and easily retrievable Perform data entry tasks using Microsoft Office, Google Workspace, and QuickBooks for bookkeeping and record keeping Support office management activities including calendar management, appointment scheduling, and personal assistant duties Assist with bookkeeping tasks such as invoicing, expense tracking, and bank reconciliations Qualifications Proven clerical or administrative experience in an office environment with strong organizational skills Proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and QuickBooks accounting software Excellent computer literacy with strong typing skills and attention to detail for proofreading documents Experience managing multi-line phone systems and demonstrating professional phone etiquette Strong time management skills with the ability to prioritize tasks efficiently Previous experience in office management or personal assistant roles is advantageous Knowledge of filing systems, data entry procedures, and basic bookkeeping practices

Pay:

$17.00 - $20.00 per hour

Benefits:

Flexible schedule

Work Location:

In person