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Administrative Specialist
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Murphy, Coe & Smith, PLLC
Riceville, IA (In Person)
$38,324 Salary, Full-Time
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Job Description
Murphy, Coe & Smith, PLLC, a growing certified public accounting firm, is seeking a full-time Administrative Specialist to support our Riceville office . This position plays a key role in client service and daily office operations. This role is especially fast-paced during tax season and requires strong multitasking, accuracy, confidentiality, and professionalism under tight deadlines. The ideal candidate is dependable, detail-oriented, and able to work effectively both independently and as part of a team. Hours Monday-Friday, plus some Saturdays during tax season (Jan.15-April 15) Monday-Thursday (four 10-hour days from April 16-Nov. 30) Key Responsibilities Manage front desk operations, including answering phones, scheduling, and greeting clients Collect and organize client records for tax return preparation Process confidential client documents (scanning, copying, filing) with accuracy and discretion Provide administrative support to accountants and team members during peak season Support efficient daily office operations through organization, communication, and administrative follow-through Qualifications High school diploma or equivalent and two years of additional education Excellent communication and organizational skills Proficiency in Microsoft Office Suite and QuickBooks Online Ability to multitask, prioritize, and meet deadlines under pressure Attention to detail and commitment to confidentiality Professional, client-focused demeanor Experience Prior office or administrative experience preferred Experience in a fast-paced or deadline-driven environment is a plus