Administrative Assistant
- Technical Training Team Interstates Companies life insurance, vision insurance, paid time off, 401(k), retirement plan United States, Iowa, Sioux Center May 14, 2026 Take Charge of Your Career at Interstates At Interstates, we don't just show up to work, we show up for each other.
From our headquarters in Iowa to job sites across the country, we're doing award-winning electrical, controls, automation, and OT work that powers industrial facilities for clients here in the U.S. and around the world. Whether you're bending conduit, wiring panels, writing code, supporting projects, or helping things run behind the scenes, you'll be part of a crew that works hard, shares laughs, and takes pride in doing quality work. We believe in building strong teams, doing the right thing, and making a difference in the communities where we live. If you want to grow and do meaningful work, you'll feel at home here. Interstates is looking for an Administrative Assistant to support our Technical Training Team. In this role, you'll help keep training operations running smoothly by coordinating schedules, logistics, communication, and documentation. You'll play an important part in creating a well-organized and positive experience for instructors, apprentices, and new hires. What You'll Do Support Training Coordination Provide administrative support across the Technical Training team
Schedule training sessions, meetings, and onboarding-related activities
Support onboarding coordination for craft new hires and apprenticeship programs
Coordinate travel and accommodations for training classes
Help manage training logistics, communication, materials, and facility-related needs
Serve as a communication point between instructors, apprentices, hotels, vendors, and internal teams Organize Documentation and Administrative Work Collect, organize, and maintain course assessments, evaluations, training records, and other documentation
Support reporting, data organization, and administrative processes
Help maintain accurate, organized records and consistent training documentation Help Build Simple, Effective Processes Help create and improve processes, systems, standards, and checklists that support a growing training function
Organize information and help ensure details are completed accurately and consistently
Proactively help keep training operations moving forward What We're Looking For 3+ years of experience in an administrative, coordinator, or operational support role
Highly organized and dependable, with strong attention to detail and follow-through
Comfortable balancing multiple priorities while maintaining accuracy
Operationally minded with the ability to create structure and improve processes
Calm, adaptable, and able to handle changing needs and shifting priorities
Comfortable managing many parallel tasks while maintaining accuracy
Strong written and verbal communication skills
Able to think ahead and anticipate needs
Service-focused with a collaborative mindset
Tech-comfortable and willing to learn internal systems and tools
Able to work independently while supporting a highly collaborative team
Proficient with Microsoft tools, including Outlook, Word, PowerPoint, and Excel Location This role is based in our Omaha, NE or Sioux Center, IA office. Travel Occasional travel may be required based on business needs, up to 10%. Benefits of Working at Interstates 401(k) Retirement Plan + Company Match
Health, Dental, and Vision Insurance
Including short
- and long-term disability, group life insurance, and more
Paid Time Off & Holiday Pay
Flexible scheduling to support work/life balance
Bonus Incentives
Including year-end incentives and merit increases
Company Discount Perk Program
Access discounts with well-known brands across the country
Family
- and safety-focused culture
A team that cares about you as a whole person, not just your work
Company-sponsored holiday events, team celebrations, and community outreach volunteer time
Advancement opportunities that support long-term career goals
Career coaching and ongoing development support Why Join Interstates At Interstates, you'll find more than just a job
- you'll find a team that values people, supports growth, and takes pride in doing work that matters.
We offer a collaborative culture, opportunities to learn and develop, and a workplace that values safety, service, and long-term success. If you're looking for a role where you can make a meaningful impact while supporting a team that cares about one another, Interstates could be the right fit. What You Should Know Before You Apply Interstates may collect personal information as part of your job application, such as your contact details, work history, education, and any information you provide. This information is used only for recruitment, to evaluate your candidacy, and to meet legal requirements. For details about our privacy practices and your rights under the California Consumer Privacy Act (CCPA), please see ourPrivacy Policy. By applying, you acknowledge that you have reviewed this notice. Interstates is an EEO provider and offers a drug-free workplace. Employment at Interstates is at-will and may be terminated at any time with or without notice or cause, except as otherwise provided by law.
