Building Secretary - Brookview Elementary

Building Secretary - Brookview Elementary Waukee Community School District - 4.3 West Des Moines, IA Job Details Full-time $21.82 an hour 10 hours ago Benefits Health insurance Dental insurance Bereavement leave Qualifications Computer operation Employee relationship building

Full Job Description Terms of Employment:

210 day contract

Position Criteria:

High school diploma or equivalent and/or specialized training or similar work experience, required 2 or 4 year degree or equivalent work experience in a similar field, preferred Background experience using school-related software or willingness to learn, including, but not limited to: Powerschool, SmartFind Express, TimeClock Plus, iVisions and InfoSnap Knowledge and/or experience in use of computers and various technological applications Demonstrated competence in relating, communicating, and maintaining confidentiality in the workplace Friendly and professional to all students, parents, visitors and staff

Performance Criteria:

Absence Management System:

enter absences & vacancies, monitor unfilled positions and take action to find substitute or arrange internal coverage, consult with building administrators on best use of resources for coverage, address any leave/substitute issues with District HR.

Substitute Assistance:

greet substitutes & assist with sign-in, badges, keys, unlocking doors, building directions, printing sub plans. Manage purchase orders for building. Create and process purchases orders, maintain documentation, research open purchase orders if beyond timeframe. Prepare deposits for all checks & cash collected within the building. Graduation (ordering diplomas and getting info collected) /

Academic Letters Mail:

sort & distribute all mail and ordered supplies.

Visitor Check-In:

monitor Visitor Management System and provide customer service (see line 11) Typing up and distributing announcements for students and staff at High School, 2-3 times per week.

Registration/Payment:

Monitoring & helping parents with student registration & payments Placing orders for staff supplies

Customer Service:

address various needs of staff, students, parents, community members, visitors, & vendors via phone, email & in-person contact throughout the school day. High volume at beginning & end of each day.

Purchasing Cards:

Reconcile statements for high school staff (19 purchasing cards). Review all time clock records for hourly staff, advise principals on any issues or concerns, assist staff with missed punches and/or related issues. Assist Nurse as needed Other duties as assigned Benefits included: IPERS retirement account Health and Dental Insurance paid for the employee (spouse/family coverage available at an additonal cost) Generous leave package including peronal leave, sick leave, family sick leave, and bereavement leave