Workplace Experience Ambassador 3

We are looking for a Administrator/Receptionist to assist with daily office operations and deliver a high-quality, service-focused experience for employees, visitors, and vendors. This long-term contract position is ideal for someone who enjoys a hands-on role that combines customer interaction, shipping and receiving coordination, meeting space readiness, and general administrative support. The person in this role will work across multiple campus buildings during a Monday through Friday day shift and help maintain an organized, welcoming, and efficient workplace environment.

Responsibilities:

• Coordinate incoming and outgoing shipments by preparing labels, verifying documentation, and ensuring packages are processed accurately and on time.
• Arrange conference rooms and shared meeting spaces by setting furniture, whiteboards, and other materials so each area is ready well before scheduled use.
• Inspect office, meeting, and common areas to confirm they remain clean, stocked, and well maintained throughout the day.
• Serve as a visible point of contact for employees, visitors, and service partners, responding to requests promptly and courteously.
• Track supply levels and workplace equipment conditions, escalating repair, replacement, or service needs to the appropriate teams.
• Partner with facilities, janitorial, catering, security, audiovisual, and other support groups to help meetings and workplace services run smoothly.
• Perform routine visual checks of room technology and workplace equipment, reporting issues promptly when troubleshooting or repair is needed.
• Provide general office assistance such as directional support, document handling, package distribution, and follow-up on workplace service concerns.