Front Desk Assistant

Overview We are a small, client-focused estate planning law firm seeking a reliable and organized Front Desk Assistant to be the first point of contact for our clients. This role is essential in creating a welcoming, professional experience while keeping the office running smoothly. Responsibilities Greet clients and create a warm, professional first impression Answer and route incoming phone calls Screen new clients and gather essential information Send new client agreement and retainer requests Manage and maintain conference room calendars and appointments Assist with scheduling consultations and follow-ups Handle incoming and outgoing mail, including regular trips to the post office Maintain organized front office and client files Provide general administrative support to the legal team Skills Strong communication and interpersonal skills Highly organized with strong attention to detail Ability to multitask and manage a variety of responsibilities Professional demeanor and dependable work ethic Comfortable handling confidential information Basic computer skills (email, calendars, document management) Computer literacy in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry tools Experience with clerical tasks such as filing, proofreading, and document management Very comfortable learning new software and possess strong tech skills. Excellent time management skills to handle multiple responsibilities seamlessly Personal assistant or administrative experience is a plus for supporting executive schedules and calendar management Ability to maintain professionalism while managing busy front desk activities Join us in creating a welcoming environment where professionalism meets efficiency! This role is perfect for motivated individuals eager to grow their office management expertise while making a positive impact every day.

Pay:

$22.00 - $24.00 per hour Expected hours: 40.0 per week

Benefits:

401(k) matching Dental insurance Health insurance Paid time off Vision insurance Application Question(s): Are you able to pass a background check? Are you able to maintain strict confidentiality when handling sensitive information? Are you available consistently during standard business hours? Are you someone that is always on time to work? Do you have strong verbal skills & are a clear communicator? Are you a positive, upbeat and kind person? Do you believe that your work ethic and integrity will pass help you pass the 90 day probationary period? While at work, are you focused more on your job, than yourself? Are you honest and have high integrity? Do you enjoy helping others succeed? Do you have reliable transportation for occasional errands?

Work Location:

In person