Administrative Assistant

Administrative Assistant Savage-Aagesen Woodworking is seeking a dependable, organized, and professional Administrative Assistant to support the daily operations of our office and production team. This role is often the first point of contact for customers, vendors, builders, and visitors, so strong communication skills and a helpful attitude are essential. The Administrative Assistant will help keep the office running smoothly by answering phones, greeting visitors, maintaining records, assisting with scheduling, supporting QuickBooks and data entry tasks, and helping coordinate information between the front office, sales, purchasing, and production teams. This is a great opportunity for someone who enjoys staying organized, helping others, and being part of a growing custom woodworking and millwork company. Duties Greet visitors, customers, vendors, and delivery drivers in a professional and welcoming manner. Answer incoming phone calls, take messages, direct calls to the appropriate team member, and provide basic customer support. Monitor and respond to general office emails, customer inquiries, and vendor communication as needed. Assist with data entry, filing, document organization, and record keeping. Support QuickBooks-related administrative tasks, including entering information, looking up customer or vendor records, assisting with invoices, estimates, purchase orders, or other basic accounting documents as directed. Help maintain organized job files, customer records, vendor information, and production-related paperwork. Assist with scheduling meetings, coordinating calendars, and helping staff stay organized. Support purchasing and office supply needs, including tracking inventory of general office supplies and placing orders when needed. Assist with proofreading, formatting, scanning, copying, and preparing documents. Help coordinate communication between office staff, production, sales, and management. Maintain a clean, organized, and professional front office environment. Handle confidential business, customer, employee, and financial information with discretion. Provide general administrative support to ownership, management, and other departments as needed. Requirements Previous office, administrative, receptionist, clerical, or customer service experience preferred. Strong organizational skills and attention to detail. Professional communication skills in person, over the phone, and by email. Ability to manage multiple tasks, prioritize work, and stay organized in a fast-paced environment. Basic computer literacy and comfort learning new software systems. Proficiency with Microsoft Office, especially Outlook, Word, and Excel. Experience with QuickBooks is preferred but not required. Strong typing, data entry, filing, and document management skills. Ability to maintain a professional and positive attitude with customers, vendors, and team members. Ability to handle confidential information responsibly. Bilingual abilities are a plus, but not required. Experience in construction, manufacturing, woodworking, millwork, or a trade-related office is helpful but not required. Preferred Skills QuickBooks experience. Experience working in a small business office. Familiarity with estimates, invoices, purchase orders, job files, or production paperwork. Strong follow-through and ability to take ownership of assigned tasks. Comfortable asking questions and learning new processes. Ability to support both customer-facing and internal administrative needs. About Savage-Aagesen Woodworking Savage-Aagesen Woodworking is a custom architectural woodworking and millwork company specializing in doors, moulding, trim, and related custom wood products. We work with builders, designers, contractors, and homeowners on high-quality residential and commercial projects. We are looking for someone who wants to be part of a growing team, help improve our office systems, and contribute to a professional and organized customer experience. Position Type Paid position. Schedule, compensation, and benefits to be discussed based on experience.

Pay:

$20.00 - $24.00 per hour

Benefits:

401(k) Dental insurance Paid time off

Work Location:

In person