Administrative Assistant

Administrative Assistant at Idaho National Laboratory in Idaho Falls, Idaho, United States Job Description Idaho National Laboratory's research teams depend on flawless operational support to focus on breakthrough discoveries, and as an Administrative Assistant, you'll provide the organizational expertise that keeps complex projects moving forward. You'll compose and edit technical documents and presentations, manage multiple calendars with competing priorities, coordinate travel and expense reporting, order supplies, handle classified and sensitive materials according to protocol, and maintain confidential office records and files. Your responsibilities will include advising on records retention decisions, coordinating space needs and employee onboarding, monitoring critical deadlines, and serving as the point of contact for inquiries about organizational activities, ensuring that scientists and engineers have the administrative foundation they need to advance nuclear technology and national security initiatives.

Essential Job Functions and Responsibilities:

Compose, type, edit, and proofread a variety of documents, reports, and correspondence. Design and create charts and graphs for oral presentations. Initiate and respond to correspondence of both routine and non-routine nature. Address problems/inquiries and complete periodic and special reports. Order supplies by generating requisitions through company-provided systems. Serve as the Point of Contact (POC) and escort for vendors performing maintenance on office equipment. Receive, refer, and/or answer mail, walk-in, and telephone inquiries regarding organization activities. Efficiently manage and coordinate multiple calendars/schedules with accuracy and prioritize time management needs. Proactively resolve scheduling conflicts and coordinate collaborative meetings. Support office operations by coordinating requests for information or providing general direction to others across INL. Coordinate travel accommodations for the organization and prepare travel expense records. Advise managers and personnel in making decisions to retain, store, or destroy organization records, ensuring special record-keeping requirements are met for various record classifications. Maintain office records and files, ensuring confidentiality, handle classified, unclassified, and controlled data and materials according to protocol while maintaining vigilance against security infractions and violations. Coordinate logistical space needs and onboarding of new employees. Facilitate phone/move requests, and other maintenance and service requests for employees. Manage property and space. Monitor the status of assignments and deadlines to ensure timely completion. May escort un-cleared visitors as requested and assist with high level tours/visitors. May provide support/backup for executive admin.

Required:

Level 2: High School or equivalent and 2 years related experience. Level 3: High School or equivalent and 4 years related experience. Excellent verbal and written communication skills. Demonstrated experience with MS Word, PowerPoint, and Excel including TEAMS. The ideal candidate will possess: Proficiency with Microsoft Office, including extensive knowledge of MS Word, PowerPoint, Excel, One Drive, and Teams Must have technical experience setting up power point presentations in conference rooms. Demonstrated office professionalism interacting with all levels of stakeholders.

Physical Requirements:

The employee is frequently required to stand, walk, sit, bend, operate a computer keyboard or type, handle materials, or reach with hands and arms performing the essential functions of the classification. The duties require sitting for long periods, accessing stored file boxes and file cabinets, and moving and organizing physical file materials. The employee must occasionally lift 35 pounds. Specific vision abilities required by this classification include close vision, distance vision, depth perception and ability to adjust focus, conduct research and inspect materials. Sufficient clarity of speech and hearing abilities required by this classification includes those which permit the employee to discern verbal instructions, communicate effectively in person, by telephone or electronic mail. While performing the duties of this classification, the employee works in an office setting where the noise level in the work environment is usually moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Information:

Idaho National Laboratory is hiring an Administrative Assistant to work at the Materials and Fuels Complex.... For full info follow application link. Idaho National Laboratory (INL) is an Equal Employment Opportunity (EEO) employer. It is the policy of INL to provide equal employment opportunities to all qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, protected veteran or disabled status, or genetic information.

Job Posting:

2534117

Posted On:

Apr 28, 2026

Updated On:

Apr 28, 2026