Administrative Assistant

Administrative Assistant Aurora Naper Transportation Inc. - 4.0 Aurora, IL Job Details Full-time From $20 an hour 10 hours ago Benefits Health insurance Dental insurance 401(k) Vision insurance 401(k) matching Qualifications Record keeping Google Workspace Teamwork Google Sheets Google Docs Phone communication English GPS Administrative experience Attention to detail Task prioritization Data entry Clerical experience Communication skills Client interaction via phone calls

Full Job Description Company Overview:

Aurora Naper Transportation Inc. is a trusted student transportation provider committed to ensuring the safe, timely, and compassionate transportation of students across schools and educational institutions. With a strong foundation in safety, reliability, and community engagement, we prioritize both the well-being of the students we serve and the development of our dedicated team members. We are seeking a detail-oriented and service-driven Administrative Assistant to help coordinate daily transportation operations, support our drivers, and ensure seamless communication across our network.

Position Overview:

In this role, you'll provide essential support to ensure smooth day-to-day operations. You'll manage schedules, coordinate communications, organize records, and assist with general office administration. This is an ideal position for someone who thrives in a dynamic environment, is highly organized, and enjoys supporting others to achieve team success. You'll be at the heart of our operations—helping to streamline tasks, support leadership, and ensure everything runs efficiently. A strong attention to detail, excellent communication skills, and the ability to manage multiple priorities are key to success in this role.

Job Responsibilities:

Manage and organize schedules, meetings, and calendars for staff and leadership Serve as a key point of contact by handling phone calls, emails, and in-person inquiries in a professional and timely manner Support internal communication between departments and external communication with different clients Maintain accurate records, files, and documentation, both digital and physical Assist with the preparation of reports, presentations, and internal documents Monitor and manage office supplies, equipment, and facility needs Use multiple software systems to manage administrative tasks, scheduling, data entry, and communication Support onboarding of new hires with documentation and scheduling Help respond to unexpected scheduling needs or urgent administrative requests as they arise

Note:

This job description is intended to provide a general overview of the position. Duties and responsibilities may be subject to change based on business needs

Required Qualifications:

Fluent in English; Spanish-speaking ability is a plus Familiarity with different types of maps (physical, digital, GPS) Excellent customer service and professional phone/email communication skills Comfortable handling multiple tasks and shifting priorities in a busy office environment Strong attention to detail with accurate data entry and record-keeping abilities Able to stay calm and organized while managing urgent or time-sensitive tasks Proficient with Google Workspace (Docs, Sheets, Gmail, Calendar) and quick to learn new software tools Previous experience in administrative support, office coordination, or customer service is preferred Familiarity with scheduling tools, CRM systems, or communication platforms is a plus Why Join Aurora Naper Transportation? Be part of a company that puts student safety first Work with a collaborative, mission-driven team Gain hands-on experience with office operations and administrative systems , with opportunities for growth and learning To apply, please submit your resume and a cover letter detailing your relevant experience and why you are interested in joining our team as an Administrative Assistant. We look forward to welcoming you to Aurora Naper Transportation Inc.! Aurora Naper Transportation Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, or veteran status.

Job Type:

Full-time Pay:

From $20.00 per hour

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Vision insurance Application Question(s): Are you comfortable using technology and proficient with platforms like Google Workspace? If so, please list out the platforms you have experience working with. What makes you a good fit for this position? Do you know how to read a map?

Experience:

Working:

10 years (Required)

Administrative:

5 years (Required) Ability to

Relocate:

Aurora, IL 60506: Relocate before starting work (Preferred)

Work Location:

In person