Administrative Assistant - Japanese Language skills

Administrative Assistant

• Japanese Language skills at RJI Search Administrative Assistant
• Japanese Language skills at RJI Search in Bensenville, Illinois Posted in 5 days ago.

Type:

full-time

Job Description:

Administrative Assistant

• General Office Affairs
• Requires some Japanese language and cultural knowledge
• ability and an understanding and appreciation of Japanese business culture.

Full bilingual fluency is not required. This role will initially be fully onsite, with the opportunity to work remotely 1-2 day per week down the road once fully acclimated. About the Role A well-established company is seeking a proactive and detail-oriented Administrative Assistant to support its General Office Affairs function. This role is central to smooth day-to-day operations and coordinating office-wide services across a collaborative, multicultural workplace. It's a broad, multi-functional position offering exposure across office administration, facilities coordination, and cross-department collaboration

• an essential part of keeping the office running well.

This is an on-site role.

What You'll Do Administrative Support:

Handle daily administrative operations, including document preparation, filing, and general office coordination.

Facilities & Mailroom:

Coordinate maintenance and management of company vehicles, support general facilities needs, and manage mailroom operations including mail pickup, distribution, and outgoing shipments.

Office Supply & Inventory:

Order and manage inventory for office supplies and refreshments to maintain a well-functioning office environment.

Expense Processing:

Manage office-related payments, including submitting payment requests to Accounting and settling expenses through internal systems.

Event Support:

Assist with planning and coordinating company events, including holiday parties, outings, and volunteer activities.

IT Coordination:

Serve as the liaison between the IT Helpdesk and office staff to facilitate effective communication and issue resolution.

Onboarding Support:

Support onboarding and offboarding processes for team members, helping ensure smooth transitions.

What We're Looking For Required:

Associate's degree. Valid driver's license. Strong organizational, communication, and interpersonal skills. Ability to multitask and prioritize effectively in a fast-paced environment. Strong sense of integrity, adaptability, and the ability to stay productive and organized across competing priorities. Japanese language and cultural knowledge

• ability and an understanding and appreciation of Japanese business culture.

Fluency in Japanese is not required.

Preferred:

Bachelor's degree. Previous administrative or office management experience. Proficiency with Microsoft Office / Microsoft 365 and general comfort with technology. Experience working within, or appreciation for, a multicultural business environment. Compensation 60K, 5% bonus and excellent benefits