Front Office Administrative Assistant (1 -2 yrs Exp. Req.)

Front Office Administrative Assistant Position Overview The Front Office Administrative Assistant serves as the first point of contact for visitors, vendors, and employees, ensuring a welcoming and professional office environment. This role manages the front desk and office operations, and provides administrative support to departments and managers. The ideal candidate is highly organized, detail-oriented and comfortable handling a wide variety of tasks simultaneously. Key ResponsibilitiesFront Desk & Visitor Management

• Greet and assist employees, visitors, and vendors professionally.
• Answer, screen, and route incoming calls.
• Manage visitor logs and issue badges.
• Handle incoming and outgoing mail and packages. Administrative Support
• Assist with scheduling appointments and meetings.
• Prepare and edit documents, reports, spreadsheets and correspondence.
• Maintain office calendars and support departmental tasks.
• Assist various departments and managers with administrative tasks as assigned.
• Maintain confidential records in accordance with company policies.
• Other duties as assigned. Office Operations
• Monitor and create office supply orders as needed.
• Coordinate maintenance and vendor service appointments.
• Maintain organized digital and physical filing systems.
• Assist with onboarding tasks when needed.
• Ensure common areas, meeting rooms and workspaces remain tidy and presentable.
• Gather and discard trash daily.
• Schedule meetings, appointments, and conference room use. Communication & Customer Service
• Serve as point of contact for internal and external inquiries.
• Relay messages and information accurately.
• Distribute internal communications and announcements.
• Follow up as needed to ensure issues are addressed and closed out. Required Skills & Qualifications
• At least two years experience in an administrative or front desk role.
• Strong verbal and written communication skills.
• Excellent customer service skills.
• Proficiency with office software - Microsoft Word, Excel, Teams, and Outlook.
• Strong organizational and multitasking abilities.
• High attention to detail and organizational skills.
• Ability to remain calm and professional when handling complaints or urgent calls.
• Self-starter who works well independently and part of a team.
• Proficiency with email, calendars, spreadsheets. Preferred Qualifications
• Experience in a food service or service-oriented environment.
• Familiarity with phone systems and scheduling tools.
• Administrative procedures knowledge.

Compensation Hourly Pay Rate:

$19.00

Job Type:

Part-time Pay:

$19.00 per hour

Benefits:

Dental insurance Health insurance Vision insurance

Work Location:

In person