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Administrative Assistant
Job
Effingham County Farm Bureau
Effingham, IL (In Person)
$39,520 Salary, Full-Time
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Job Description
Job Summary We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will serve as the backbone of our office operations, ensuring smooth daily functions and providing exceptional support to staff and members alike. Your proactive approach, combined with strong communication skills and attention to detail, will help foster an efficient, welcoming environment. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a thriving workplace. Responsibilities The position of Administrative Assistant will report to supervised/directed by the Manager. The Administrative Assistant will be responsible for collection and process of all membership dues. The Administrative Assistant will maintain all membership records. This individual will handle all membership cancellations, transfers, reinstatements, code changes, and address changes. The Administrative Assistant will develop a relationship with members who seek services at the County Farm Bureau Office. This individual will work with all affiliated company employees and/or independent contractors (i.e., COUNTRY Financial Rep.) to provide membership information at the approval of the Manager. The Administrative Assistant will balance the office cash box, record all receipts and prepare all deposits, and submit all monthly financials to the Illinois Farm Bureau. The Administrative Assistant will prepare monthly cash reports for the IAA in the manner approved for such reporting. This individual will assist with providing financial statements for Board meetings and as requested. The Administrative Assistant will assist the Manager in the preparation of annual budget for the county Farm Bureau and will develop, prepare, and present budgets relative to individual programs and activities or committees as requested. This person will perform all typing, filing, and clerical duties as assigned by the Manager and in accordance with this job description. This person will become proficient in the use of all office equipment, machines, Microsoft programs, membership software, and accounting software. This individual will perform other duties as assigned. Skills Proven experience in office management or administrative support roles with strong organizational skills. Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace applications. Excellent computer literacy with the ability to quickly adapt to new software or systems like Sage. Strong time management skills with the ability to prioritize tasks efficiently. Exceptional phone etiquette, customer support skills, and professionalism.