Japanese Bilingual_Entry Level_Office Administrator and HR Assistant_11420

This position is responsible for overseeing general affairs and office operations at the U.S. sales office, while providing basic accounting support. As a small office, we are seeking a flexible team player who is willing to handle a wide variety of tasks to ensure smooth operations. This role acts as a primary liaison with the Japan headquarters, requiring frequent communication and reporting in fluent Japanese . Key Responsibilities1.

General Affairs & Office Management Office Operations :

Manage daily facilities, office equipment, vendors, and leases.

Policies :

Maintain and update internal policies and procedures.

Expatriate Support :

Assist Japanese expatriates with visas, housing, and general administrative needs.

Documentation & Events :

Manage contracts and company documents; coordinate meetings and internal events. Accounting Support (Non-Core)

Invoice & Checks :

Process invoices and handle check issuance.

Expenses :

Review expense reports and verify supporting documents.

Closing Support :

Collect and organize data/documents for monthly financial closings.

Software :

Input and manage financial data using accounting software (QuickBooks). Japan HQ Communication (Japanese Required)

Reporting :

Prepare and submit internal reports and updates in Japanese.

Inquiries :

Respond to requests and correspondence from the Japan headquarters.

Meetings :

Coordinate business meetings and prepare minutes in Japanese.

Translation :

Provide bilingual administrative support (Japanese ⇄ English).

Required Qualifications Languages :

Business-level fluency in both Japanese and English (written and verbal).

Mindset :

A flexible, "can-do" attitude with a willingness to take on various tasks in a small office environment.

Pay:

$48,000.00 - $50,000.00 per year

Benefits:

401(k) Dental insurance Health insurance Paid time off Vision insurance

Language:

Japanese (Required)

Work Location:

In person