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Administrative Assistant
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Aston Carter
Elmhurst, IL (In Person)
$47,840 Salary, Full-Time
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Job Description
Qualifications:
At least 6+ months of office experience in roles such as receptionist, customer service, or administrative assistant. Proficiency with Microsoft Office applications and comfort working with technology (tech-savvy). Experience with word processing, including editing and formatting documents and reports. Ability to perform accurate data entry and manage data tables and spreadsheets. Strong administrative skills, including organization, documentation handling, and general office support. Clear and professional verbal communication skills for phone support and call routing. Strong attention to detail and commitment to quality in document preparation and data validation. Ability to work collaboratively in a team-oriented environment to meet deadlines and resolve issues. Work Environment This is a fully onsite role due to the handling of physical documentation and reports. Standard working hours are approximately 8:00 AM to 5:00 PM. The position is based in a Grade A office space that is connected to a warehouse, offering a professional office setting with proximity to operational areas. The environment is team-oriented, with a collaborative and supportive management style that encourages communication and problem-solving. Work involves extensive use of computers, Microsoft Office, Adobe Acrobat, and other office equipment to manage, scan, and produce documentation for compliance and reporting. Responsibilities Edit and format various documents, including letters, reports, protocols, spreadsheets, data tables, and PowerPoint presentations, to ensure consistency and professional quality. Scan physical documents and convert them into accurate, final electronic versions for storage and distribution. Create final documents using electronic letterhead, report covers, and embedded signatures in Adobe Acrobat. Collect, scan, and validate incoming project data early in the week to ensure completeness and accuracy. Perform data entry, report compilation, and quality checks during mid-to-late week to meet project timelines. Collaborate frequently with team members to identify, investigate, and resolve data inconsistencies or gaps. Provide administrative support such as call routing, phone support, and general office administration as needed. Deliver courteous and responsive customer service to internal and external stakeholders. Maintain organized electronic and physical filing of documentation to support compliance and reporting needs. Job Type & Location This is a Permanent position based out of Elmhurst, IL. Pay and Benefits The pay range for this position is $22.00 - $24.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:- Medical, dental & vision
- Critical Illness, Accident, and Hospital
- 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available
- Life Insurance (Voluntary Life & AD&D for the employee and dependents)
- Short and long-term disability
- Health Spending Account (HSA)
- Transportation benefits
- Employee Assistance Program
- Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Elmhurst,IL.