Administrative Assistant

Description Position Overview We are seeking an experienced Administrative Assistant to provide broad operational, administrative, and organizational support to our leadership team and growing construction organization. This is a highly trusted, high‑impact role designed to help "make the world go around" — supporting onboarding, coordination, meetings, communication, and day‑to‑day business operations.

Required Experience:

5-10 years of administrative or operational support experience Experience supporting multiple leaders or departments Strong proficiency in Microsoft Office (Word, Excel, PowerPoint) Ability to handle sensitive and confidential information with discretion Strong organizational, prioritization, and time‑management skills Ability to work effectively in a fast‑paced, growing environment

Preferred Experience:

Associate's degree or higher Experience in a professional or business environment such as:

• Construction
• Corporate office
• Professional services Additional Skills & Qualifications Key Attributes for

Success:

Highly approachable and service‑oriented Proactive and resourceful Excellent communicator Comfortable wearing multiple hats Able to prioritize competing requests from leadership Takes ownership and follows through

Key Responsibilities:

Administrative & Operational Support Provide administrative support to multiple leaders and teams at the leadership level Act as a reliable, go‑to resource with a can‑do, flexible attitude Manage office‑related needs, including supplies, business cards, gifts, swag, and other ad‑hoc requests Onboarding & People Support Coordinate staff onboarding for professional roles (non‑craft) Assist with onboarding logistics, training coordination, and internal communication Support employee experience initiatives, including: Birthdays Work anniversaries Employee milestones and celebrations Culture‑building efforts and internal communications Scheduling, Meetings & Events Coordinate interviews, schedules, and calendars as needed Prepare for staff and operational meetings, including: Agenda support Note‑taking Follow‑up documentation Assist with internal events, training sessions, and company activities Systems, Documentation & Communication Maintain internal databases, including: Email distribution lists Contact and communication records Prepare documents, presentations, and spreadsheets using: Microsoft Word Excel PowerPoint Support internal communication efforts across teams Vendor & Partner Support (as capacity allows) Assist with pre‑qualification processes for trade partners, subcontractors, and vendors Support documentation and coordination efforts currently shared across leadership Job Type & Location This is a Contract to Hire position based out of Frankfort, IL. Pay and Benefits The pay range for this position is $30.00

• $33.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:
• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a fully onsite position in Frankfort,IL.

Application Deadline This position is anticipated to close on May 9, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.