Part Time - Administrative Secretary - Police

Due to the high volume of interest in this position, we will be closing applications once we receive 250 applicants. We encourage interested candidates to apply as soon as possible, as the posting may be removed before the advertised closing date if this limit is reached. The Village of Gurnee is seeking qualified candidates for the part-time position of Administrative Secretary within the Police Department. This is a highly skilled and responsible position within the Administration Division of the Police Department.

Key Responsibilities:

In this role, you will perform a variety of general administrative tasks in support of the Police Chief, Deputy Chief and Police Commanders as well as other department staff members. Perform general administrative duties, including data entry, photocopying, filing, scanning, and preparing correspondence, reports, and other documents. Manage calendars, schedule appointments and meetings, coordinate department events, and maintain records and schedules for command staff. Receive, sort, and distribute incoming mail and package deliveries; process outgoing mail and coordinate package shipments and pickups. Review bi-weekly payroll information for Police Department personnel and submit payroll documentation to the Finance Department in accordance with established procedures and deadlines. Enter accounts payable invoices into the Village's financial management system and ensure supporting documentation is complete and accurate. Prepare, process, and maintain requisitions, purchase orders, invoices, bills, receipts, and other financial records generated by the department. Assist with purchasing activities, monitor expenditures, and maintain organized financial and procurement records in compliance with Village policies. Utilize Microsoft Word, Excel, and police records management software to create reports, spreadsheets, correspondence, and other departmental documents; proofread materials for accuracy and completeness. Maintain confidential records and information while providing professional administrative support to department personnel and the public. Key attributes of the candidate selected for this position will include: A self-starter who takes initiative to seek out opportunities; the ability to work with considerable independence; an organized, detail oriented professional with strong customer service skills in addition to strong written and verbal communication skills. Associates degree from an accredited college or university in administrative office management, business administration or related curriculum is preferred At least four (4) years' experience performing comparable administrative office duties and customer service experience Knowledge of Microsoft Office Suite; must demonstrate basic proficiency in the use of both Word and Excel Notary Public Registration a plus. This is a part-time, in-person (no work from home) 25-hour per week, non-exempt position. Work hours are Monday through Friday. Employees must select one of the following consistent schedules: 9:00 AM - 2:00 PM or 10:00 AM - 3:00 PM.